[TEMPLATE REQUEST]

[Koti28]

Problem Statement

1. Requirement gathering is complex and involves multiple stakeholders, making consolidation difficult.
2. Clients are experiencing delays in project delivery due to inefficiencies in early-stage planning.
3. The process is heavily manual and people-dependent, increasing the risk of errors and delays.
4. Tracking project timelines and identifying roadblocks is not streamlined.

Proposed Solution Template
We propose a Virtual Assistant (VA) framework that automates and supports the following tasks:

1. Meeting Participation & Transcription

   • Join virtual meetings (Zoom, Teams, etc.)
   • Perform live transcription and extract key discussion points.

2. Automated Documentation

   • Analyze meeting transcripts and group chats (Slack, Teams).
   • Generate:
     • Requirement documents
     • Meeting minutes
     • Action items
     • Decision logs

3. Project Initialization

   • Convert discussions into structured project plans.
   • Generate:
     • Blueprints
     • Solution architecture diagrams
     • Workflow charts

4. Budgeting & Estimation

   • Create initial budget and effort estimation based on scope.
   • Suggest resource allocation and timelines.

5. Project Coordination

   • Track developer progress.
   • Send automated follow-ups and reminders.
   • Escalate blockers based on predefined rules.

6. Testing & UAT Support

   • Facilitate User Acceptance Testing (UAT).
   • Generate and manage test scripts and test cases.

Alternatives Considered

• Manual documentation and coordination (inefficient and error-prone).
• Use of isolated tools without integration (e.g., separate tools for notes, project tracking, and testing).

Additional Context

• The assistant should integrate with existing tools (e.g., Jira, Confluence, Slack, Teams).
• Should support multilingual transcription and NLP-based summarization.
• Must ensure data privacy and compliance with organizational policies.