Update vote email script

Author: wesbland

utils/generate_vote_emails.py

@@ -23,6 +23,11 @@
 # Make sure to use a pre-filled link here so it gets email out correctly
 voting_link = "https://docs.google.com/forms/d/e/1FAIpQLSdiAyutUO1H-vsbBdNBFgkz-OajEaMdkD8gNQ5H1v2-pJ9B6A/viewform?usp=pp_url&entry.1294356542={name}&entry.1001650979={org}&entry.1776959722={id}"
 
+vote_name = "January 2025 Day 1"
+closing_time = "11:30am on January 08, 2025"
+time_zone = "US Central Time (UTC -6)"
+subject_string = vote_name + " Voting Link"
+
 prev_ooe = 29
 dry_run = 1
 
@@ -268,7 +273,7 @@ def main():
             message_text = """\
 Hi {name},
 <br><br>
-Voting is now open for the December 2024 Plenary Day 1 meeting. You may vote at this
+Voting is now open for the {vote_name} meeting. You may vote at this
 link:
 <br><br>
 {link}
@@ -282,15 +287,18 @@ def main():
 meeting up to the point where first voting block opened, your organization's
 vote will not be counted.
 <br><br>
-Voting will be open until 01:00pm on December 09, 2024 US Central Time (UTC -6).
+Voting will be open until {closing_time} in {time_zone}.
 <br><br>
 Thanks,
 <br>
 Wes Bland (MPI Forum Secretary)\
-                            """.format(name=name, link=text_link)
+                            """.format(name=name, link=text_link,
+                                       vote_name=vote_name,
+                                       closing_time=closing_time,
+                                       time_zone=time_zone)
 
             message = service.create_message(from_addr='"MPI Forum Mailer Bot" <[email protected]>',
-                    to_addr=email, msg=message_text, subject='December 2024 MPI Forum Plenary Day 1 Voting Link')
+                    to_addr=email, msg=message_text, subject=subject_string)
             if not dry_run or email == "[email protected]":
                 message_id = service.send_message(message=message)