Add October minutes

Author: jhenstridge

content/minutes/2024-10-15-minutes.md

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+---
+title: PLUG Committee minutes 2024-10-15
+date: 2024-10-15
+---
+
+#### Start: 19:39
+
+1. Attendees: 
+  * Present
+    * James, Nick, Harry, Dan, Jacek, Wyatt
+  * Apologies
+    * Michael
+    * Benjamin I.D. Silva
+
+2. Minutes of last committee meeting
+    * https://plugorgau.github.io/events/committee/2024/08-20/
+    * Accept minutes: proposed by Harry, seconded by Dan.
+    * Passed without dissent.
+4. Next Meeting 
+    * 2024-11-19 18:30--20:30
+    * In person at James's place. Details to be sent to new committee members before hand.
+6. Reports
+   * Chairman
+      * With banking restored, we can move forward.
+
+      * My Sunday takeaway was to test responses from the main plug list when requesting ideas for simple tasks that are making unnecessary work; first will be choices for a committee mail filter. I will report next time on outcomes.
+
+      * I have contacted Women in Tech (SheCodes) to discuss an Installfest after Jacek's feedback from other SpaceCubed residents. No response yet so I can approach them in person on the next second Tuesday.
+
+   * Secretary:
+       * Committee makeup:
+          * Chair: Harry
+          * Vice-chair: Wyatt
+          * Secretary: James
+          * Treasurer: Paul
+          * OCMs: Nick, Jacek, Michael, Dan, 
+          * ?? ~~Lochran Huck~~, Benjamin I.D. Silva
+      * ACTION: James to contact additional OCMs to confirm they have stepped away from committee due to other commitments.
+      * Committee noted that anyone free to attend committee meetings; have access to services and assist. The committee is in place for voting.
+        * > The committee is open source -- Wyatt
+
+   * Treasurer:
+       * No report
+   
+3. Specific Business 
+   * ACTIONs from last meeting
+     * Cashbox balance to fill in during the busybee:
+         * In progress.
+     * Digital Ocean droplet: Nick: Question: Can we pay the bill in the meantime?
+       * Previous from 2024-08-20 ACTION: PLUG will pay Benjamin USD$26.40/month for three months = AUD$120
+       * Droplet size has been reduced: Done!
+       * Extended complimentary membership renewal for two years: Done!
+       * ACTION: James will contact Benjamin and explain our offer and discuss options with him.
+     * Test Debian 12 Ansible Playbook at Sunday meeting:
+         * At September hack session, we spun up an AWS VM and tried run the playbook. It did not complete due to broken Letsencrypt config.
+         * More progress required.
+     * Update PLUG addresses + update the address associated with the ABN (via ATO.gov.au?), ASIC (was this BenjaminA’s new address?)
+         * Not done.
+         * ACTION: Harry will examine recorded information required and update.
+           * Harry's email to plug-ctte 2024-08-25: Subject: "Looking at the ATO obligations"
+           * Harry's email to plug-ctte 2024-09-09: "Accumulated records for after the general meeting"
+      * Fill in online form for "New reporting requirements for tax-exempt not-for-profit organisations"
+          * Not Done.
+          * Tax status will require further discussion at the next meeting.
+     * Update signatories for bank account:
+         * Done!!!
+     * JamesH/Nick Add Harry to committee group in UGMM
+         * Done.
+     * Connect PayID to PLUG Bank account
+         * ACTION: James to investigate what is necessary once he has access to accounts.
+
+  * New items:
+     * Any volunteers willing to learn and document membership processing with UGMM?
+       * ACTION: Nick and Wyatt to work though the UGMM processes to document them.
+       * Subsequent to the documentation, committee members can review the documentation and act on the process.
+       * Nick noted that the membership processing needs to proceed with some urgency.
+
+     * Membership processing onboarding:
+       * meetup.com pending memberships, joining questions
+       * how do we process donations and non-member income, with receipts
+       * Deferred to next meeting.
+
+5. Events
+  * Review of recent events:
+    * October 2024
+      * Second Tuesday 2024-10-08
+        * PLUG Special General Meeting
+          * Elected new committee members.
+          * ACTION: James to put SGM minutes on website.
+      * Second Sunday 2024-10-13 PLUG+POSH
+        * Excellent attendance
+        * Hugo build on `power` for website deployment
+        * James started work on admin infrastructure docs.
+  * Upcoming events:
+    * November 2024
+      * Second Sunday 2024-11-10 PLUG+POSH
+      * Second Tuesday 2024-11-12
+        * Placeholder, look for outings, work visits; or infra workshop
+        * Door prize! Come to the giveaway!
+        * Just get together and hack
+        * ACTION: James to update Meetup and Google Calendar for 2024-11-12 event.
+      * https://dddperth.com/ , Saturday 2024-11-16
+      * PLUG-in-the-Pub Thursday 2024-11-28
+        * Due for a central: https://hyggebar.com.au/
+          * Opening hours: Wed,Thu,Fri,Sat 1600--2200 https://hyggebar.com.au/our-story
+    * December 2024
+      * Second Sunday 2024-12-08 Xmas BBQ + PLUG+POSH ?
+        * Special invite, past committee&friends
+    * January 2025
+      * Second Sunday 2025-01-12 PLUG+POSH
+      * Second Tuesday 2025-01-14 AGM
+      * Monday 2025-01-20 -- Wednesday 2025-01-22 https://2025.everythingopen.au/
+      * Adelaide Convention Centre, North Tce 5000, https://adelaidecc.com.au/
+      * https://lists.linux.org.au/pipermail/linux-aus/2024-June/024557.html
+      * PLUG-in-the-Pub
+    * February 2025
+      * Second Sunday 2025-02-12 PLUG+POSH Hack afternoon
+      * Second Tuesday 2025-02-14 PLUG: Talk/seminar, Second Tuesday 
+    * March 2025
+      * Second Sunday 2025-03-09 PLUG+POSH Hack afternoon
+      * Second Tuesday 2025-03-11 Raspberry Jam?
+6. General Business
+    * Jacek suggested advertising events on [WA Innovation Calendar mailing list](https://wainnovationcalendar.us10.list-manage.com/subscribe?u=1f6adfff516f55820aa65005a&id=c30933c74a).
+    * Nick has posted our upcoming schedule to events.raspberrypi.com
+8. End: 21:47