content/minutes: add September minutes

Author: jhenstridge

content/minutes/2025-09-16-minutes.md

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+---
+title: PLUG Committee Minutes 2025-09-16
+date: 2025-09-16
+---
+
+Meeting opened 19:45 PM
+1. Attendees
+    * Present: James, Nick, Harry
+    * Apologies: Wyatt
+    * Absent: Paul, Dan
+
+2. Minutes of last committee meeting:
+   - https://www.plug.org.au/events/committee/2025/08-19/
+   - Proposed by James, seconded by Nick. Passed unanimously.
+3. Next Meeting: Tuesday 2025-10-21
+4. Reports
+   * Financials
+     * Bendigo bank status at 2025-09-16
+     * Main 2-to-sign: $2,167.62
+     * Business basic/Debit Card: $250.47
+     * Cashbox: Paul to recount and confirm how much.
+   * Transferred $200 to the debit card account.
+
+5. Specific Business
+    - ACTIONS: Who / What / When / With(Action-Buddy)
+    - ACTION: TODO: James, buddy Nick: https://github.com/plugorgau/calendar-check
+        - No action
+    - ACTION: TODO: Harry: Confirm if Wyatt has access to WA Commerce now?
+        - No action
+    - ACTION: TODO: James to ask BendigoBank to add our ABN as a PayID
+        - No action
+    - ACTION: TODO: Wyatt gets a Bendigo customer#?
+        - No action
+    - ACTION: add Paul as an associate to the ABN
+        - No action
+    - ACTION: The list of contacts for our ABN need to be updated. At the moment they seem to reflect the 2011 committee.
+        - No action
+    - ACTION: The contact address for the ABN needs to be updated.
+        - No action
+    * ACTION: James to email plug@ about venue situation.
+        * DONE: https://lists.plug.org.au/pipermail/plug/2025-September/085075.html plus posted to Matrix channel.
+        * No responses on list yet.
+        * See also General Business
+
+6. Events
+  * Review events:
+    * August 2025
+        * Saturday 2025-08-23 Installfest
+            * Happened at Collins St Centre in collaboration with JAFWA
+            * https://www.plug.org.au/installfest
+            * 15 attendees
+            * Used phone for internet, bridged to Beryl router. Venue seems to be a bit of a coverage deadspot.
+            * ubuntu, debian xfce-kde-gnome, mint cinnamon-mate-xfce, fedora
+            * we still have all of the USB keys to reuse or rewrite
+            * Equipment to return:
+                * Harry has Brad Campbell's switch to return
+                * Harry has switch and wireless antenna from Karl (donation to PLUG)
+                * Harry has posters etc
+            * Ran in collaboration with JAFWA under their insurance. May be able to run future events at Collins St independently with LA insurance.
+            * Next time:
+              * Local chat; or connect to Matrix, OAUTH social logins available on Matrix.org
+              * Want people to connect with us on Matrix or list email after the event rather than give them emphemeral channels
+    * September
+        * PLUG+POSH Sunday 2025-09-14 12:00
+            * Focus: get email working on `iec.plug.org.au` ?
+            * 3 attendees
+            * todo: get online chat going! bring demo laptop?
+  * Upcoming Events
+    * September 2025
+        * Saturday 2025-09-20 16:30 PLUG-in-the-Pub at piratebar.net, Mount Hawthorn
+          * [Software Freedom Day](https://digitalfreedoms.org/en/sfd)
+    * October 2025
+          * ACTION: Harry to ask Onno about round table and consult committee for Plug in the Pub
+    * November 2025
+        * Wednesday 2025-11-26 PLUG-in-the-Pub, The Island at Elizabeth Quay
+    * December 2025 - BBQ?
+        * BBQ on second Sunday 2025-12-14 11:00?
+            * Consider inviting past committee members and other lapsed members.
+    * January 2026 - AGM?
+        * Second Tuesday 2026-01-13 19:00?
+        * Need to have a venue where we can at least hold elections.
+    * Future events
+      * Round-table discussion:
+        * Set a topic, structured theme, hedgedoc with conversation starter ideas
+        * Promising format
+      * Onno: mentioned hosting a meetup to discuss what members want from PLUG
+      * Dean's talk: IPv6? https://lists.plug.org.au/mailman/private/committee/2025-April/011841.html
+        * 2025-07-24 Happy to plug PLUG
+      * virtualised pfsense by Jasper
+      * DFD, HFD, SFD https://digitalfreedoms.org/en/sfd
+ 
+ * John McCabe-Dansted: Workshop or workshops: home backups server: Raspi 0W, Samba, BTRFS snapshots
+      * Release parties: Ubuntu, Debian, more...
+      * Quiz night suggested by Paul
+      * Kings Park BBQ by Paul
+      * Installfest Debian, Ubuntu, Mint, Fedora others.
+
+7. General business
+  * Email from Business Events Perth, titled "Expression of Interest - Perth WA - Everything Open & PyCon AU"
+    * They are possibly offering [Business Event Funding](https://www.businesseventsperth.com/host-an-event/funding-incentives/business-event-funding/)
+    * No current bid underway from the PLUG members, but we are interested in anyone who is
+    * Also, contact [PythonWA](https://www.pythonwa.com/) directly
+    * ACTION: James to reply
+  * Venues
+    * List call out, as above
+    * UWA venues available for booking, when co-hosted by staff/students
+    * Pubs and function rooms: preferably PLUG-in-the-Pub schedule every second month
+      * November, or January - AGM time
+  * Server migration still going slowly.
+      * Tackling SMTP, which is required for migrating mailing lists and ugmm. Posted plans to admin@ list.
+      * http://lists.plug.org.au/mailman/private/admin/2025-September/012205.html
+
+8. Meeting finished at 21:05 PM