Checklist for Disability Friendly Conference

Registration

[] Website is accessibility-friendly

[] During registration, a texbox to specify their needs. We will accomodate requests on a best efforts basis.

[] Allow for a caretaker to accompany them

[] Information on limitations and the capabilities of the conference

Venue Accessibility

[] Wheelchair accessible main entrance, meeting rooms and lunch area

[] Wheelchair restrooms near meeting rooms

[] Are doorways and important routes at least 32 inches wide?

[] Podium is accessible on wheelchair.

[] Empty spaces in front and back of meeting rooms for wheelchair users

[] Rooms set aside for attendees to rest?

[] Does the venue have Braille labeling, especially in elevators?

[] Plenty of direction signage with optional distance.

[] Curb cuts to move from pavement to road

[] Keep the pathways obstacle free

[] Avoid spotlights, loud music, strobe lighting or strong smells in the presentation room or other conference/social areas

[] Provide layout information and the session schedule in advance.

[] Gather information on local emergency doctors, hospital facilities

During Session/Conference

[] Make lapel mic available for people with disabilities

[] Keep a few chairs reserved in the front for people with visual and hearing disabilities

[] The printed session schedule should also be available electronically, in large print, and if possible Braille (1 Braille copy is sufficient).

[] In the audience with vision impairments, remind presenters that all slides, videos and visual demos will need to be described as part of the spoken presentation.

[] volunteers to help with slide advancement

Volunteers

[] A dedicated contact number to call in case of any need or issue.

[] Enough volunteers to help visually impaired attendees to read out signs

[] Volunteers/Office Bearers should be sensitivised to the needs of the Physically Challenged and Neural Divergents.