D. Committees and Responsibilities

1. Chair

• responsible for setting High-level Priorities
• Oversees the Committee Heads and Removes Blockers

2. Website and Design

• responsible for building the PyCon website
• responsible for web and print advertisements
• responsible for tarpaulin and banner designs
• responsible for brochure
• responsible for the design of speakers, volunteer, and participants IDs
• responsible for preparing swags design

3. Program Committee

• responsible for coming up with a theme.
• responsible for making a schedule.
• responsible for calling, choosing, and preparing for speakers.

4. Logistics team

• responsible for conference venue, food and equipment
• responsible for the online conference platform
• tasks also include all the footwork and communication needed to get things in order for our conference venue, food and equipment

5. Marketing and Sponsorship

• responsible for looking for sponsors and coordinating with them to see to it that their needs are met based on the appropriate sponsorship package benefits
• responsible for providing deliverables to sponsors before, during and after the event
• responsible for going to events and advertising PyCon PH.
• responsible for social media exposure (facebook, twitter, instagram, linkedin etc).
• responsible for writing a report on PyCon PH, to be used for blogs and future references
• responsible for mailchimp (email marketing and announcements)

6. Stage-hand team

• responsible for helping speakers with technical setup, provide water bottles and other needs
• responsible for extra projector, microphone, tables, laptop, etc.
• should be on standby in case something goes wrong on-stage.
• should see to the needs of the audience.
• responsible for ensuring that our Code of Conduct is enforced throughout the conference for speakers.

7. Guest Relations

• responsible for guiding guests and answer random queries
• responsible for the Help Desk, Usher and Crowd Control
• responsible for gathering feedback (during pycon and after pycon).
• responsible for informing participants of Code of Conduct prior to conference.
• Filipino hospitality for our foreign speakers
• Accommodation for foreign speakers/guests
• Meeting foreign speakers/guests at the airport
• escort foreign speakers/guests to their hotel
• immigration letters
• responsible for ensuring that our Code of Conduct is enforced throughout the conference for speakers for participants

8. Documentation Team

• responsible for finding a videographer/photographer for PyCon PH
• responsible for writing a blog post on PyCon PH.
• responsible for updating website once the images and videos are available