update EIC guide about new AEs

Author: emitanaka

vignettes/editor_in_chief_guide.Rmd

@@ -85,10 +85,12 @@ The EIC may take on outstanding handling editor duties of the outgoing member.
 
 The EIC is responsible for recruiting new AEs, after discussion with all editors. Ideally, keywords of submissions over the past year are summarised, and compared with keywords of current AEs. New AEs should be recruited for topics where there is the most need.
 
+To invite a new AE, the EIC should send an email to the candidate, with a brief description of the journal and the role, asking if they would be interested in joining the editorial board as an AE. If they agree, the EIC should ask them to complete the onboarding form [here](https://github.com/rjournal/ae-articles-template). This form is associated with the rjournal.submission@gmail.com and responses can be found [here](https://docs.google.com/spreadsheets/d/1_J7rawwkXjjO3BbhTwoSBiwwevHEEJWaSQZ2RMdcA0Y/edit?resourcekey=&gid=914313391#gid=914313391).
+
 Once a new AE is appointed, the following steps take place:
 
 - The EIC informs the other EEs.
-- The EIC sets up a GitHub repo of the form ae-articles-xx where xx is the initials of the AE
+- The EIC sets up a GitHub repo of the form ae-articles-xx where xx is the initials of the AE using the template at https://github.com/rjournal/ae-articles-template
 - The new AE is added to the `associate-editors.csv` file in the `inst` folder of the `rj` package.
 
 # Handover to new Editor-in-Chief