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Copy file name to clipboardExpand all lines: docs/user_guide/bank/essentials_distributions.md
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Except for date range, all the filters are specified by picking from a drop-down list as follows:
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- Item: all of your bank's Items. This will filter to only the distributions that contain that Item.
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- Item Category: Item Categories (as specified in [Items & Inventory | Item Categories](inventory_items.md)). This will filter the list to the distributions that contain items that are in the chosen item category.
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- Item Category: Item Categories (as specified in [Items & Inventory -- Item Categories](inventory_items.md)). This will filter the list to the distributions that contain items that are in the chosen item category.
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- Partner: This will filter the lists to just the distributions to the chosen partner.
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- Source Inventory: This will limit the list to the distributions from the chosen storage location.
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- Status: Distributions can be Scheduled or Complete. This will limit the list to those with the given status.
Copy file name to clipboardExpand all lines: docs/user_guide/bank/essentials_donations.md
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@@ -16,7 +16,7 @@ This screen includes a filter so you can narrow down your search for a Donation,
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- Storage location -- where the goods from this Donation are stored.
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- Quantity of items -- total quantity of the Items in the Donation.
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- Money raised - in dollars.
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- In-Kind value -- this is calculated by multiplying the quantity of each Item by the current fair market value of that Item (entered in [Inventory | Items](inventory_items.md) )
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- In-Kind value -- this is calculated by multiplying the quantity of each Item by the current fair market value of that Item (entered in [Inventory -- Items](inventory_items.md) )
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- Comments
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- Actions - you can view or print donations from this screen. Other actions are available on the view screen.
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- Issued On
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- This is the date that the Donation was made. Note that inventory changes happen as of when you enter the information. They are not back-dated.
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- Items in this Donation
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- If you have set up [barcodes ](inventory_barcodes.md) for theIitems you are receiving, you can use your barcode reader to enter your Items. Otherwise, pick the Item from "Choose an item", and enter the number of that Item in "Quantity".
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- If you have set up [barcodes ](inventory_barcodes.md) for the Items you are receiving, you can use your barcode reader to enter your Items. Otherwise, pick the Item from "Choose an item", and enter the number of that Item in "Quantity".
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- Click "Add Another Item" as needed to get room for more Items.
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When you are finished entering your information, click 'Save'.
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For Product Drive, Manufacturer, or Donation Site, you will further specify the specific source.
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##### *Product Drive
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If you specify Product drive, you'll also need to specify the particular drive and participant for the Donation -- but you can enter them "on the fly", here. You can view summaries for the Product Drives in [Product Drives](product_drives.md), and manage the contact info for a Product Drive Participant under [Community | Product Drive Participants](community_product_drive_participants.md).
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If you specify Product drive, you'll also need to specify the particular drive and participant for the Donation -- but you can enter them "on the fly", here. You can view summaries for the Product Drives in [Product Drives](product_drives.md), and manage the contact info for a Product Drive Participant under [Community -- Product Drive Participants](community_product_drive_participants.md).
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##### *Donation Site
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Donation Site is meant to capture the concept of any place you have a more-or-less permanent place people can drop off donations at, such as your main office, or community locations such as fire halls, etc.
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You can see the Donations for each Donation Site and manage their contact information under [Community|Donation Sites](community_donation_sites.md). Unlike Product Drives, you can't create a new Donation Site 'on the fly' through the fields here
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You can see the Donations for each Donation Site and manage their contact information under [Community -- Donation Sites](community_donation_sites.md). Unlike Product Drives, you can't create a new Donation Site 'on the fly' through the fields here
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##### *Manufacturer
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This is for the donations that come straight from a Manufacturer. You can view a breakdown of the Donations for each Manufacturer under [Community | Manufacturers](community_manufacturers.md)
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This is for the donations that come straight from a Manufacturer. You can view a breakdown of the Donations for each Manufacturer under [Community -- Manufacturers](community_manufacturers.md)
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##### *Misc. Donation
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Misc. Donation is a catch-all for any Donation without an identified source.
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#### Storage Location
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Pick the Storage Location the Donation is going to. If it will be split among multiple locations, you can either enter separate Donations, or enter the Donation using one location, then use the [Inventory | Transfers] function to move the appropriate inventory to other locations.
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Pick the Storage Location the Donation is going to. If it will be split among multiple locations, you can either enter separate Donations, or enter the Donation using one location, then use the [Inventory -- Transfers] function to move the appropriate inventory to other locations.
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#### Money raised in dollars
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This number is used in the Annual Survey, and the Donations - Summary report as well as being shown in the main Donations page.
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#### Items in this donation
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There are a couple of ways to get Items into the donation quickly:
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(1) You can "bloop" a barcode -- that requires some initial setup, as detailed in [Inventory | Barcodes], or
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(1) You can "bloop" a barcode -- that requires some initial setup, as detailed in [Inventory -- Barcodes], or
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(2) You can pick the item from the drop-down of all *active* items in your system, and enter the quantity of that item.
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In either case, you can click "Add Another Item" (3) to open up another item for entry, or "Remove" (4) if you've added too many!
Copy file name to clipboardExpand all lines: docs/user_guide/bank/essentials_purchases.md
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- Quantity of items -- the total number of Items in the Purchase
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- Variety of items -- the number of different Items in the Purchase
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- Amount spent (in dollars)
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- FMV -- this is the Fair Market Value of the Purchase using the current fair market value of the Items in it. Fair Market Value can be entered on the item in [Inventory | Items](inventory_items.md)
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- FMV -- this is the Fair Market Value of the Purchase using the current fair market value of the Items in it. Fair Market Value can be entered on the item in [Inventory -- Items](inventory_items.md)
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- Actions - you can view more details on each Purchase from this screen.
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### Filters
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Once you have selected your values, click Filter to make the list conform to your selection. To reset the selection, just click "Clear Filters". This will set the list to all the Purchases from the current calendar year.
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## Entering a new Purchase
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To enter a new Purchase, you can either click "Purchases | New Purchase" on the left hand menu, or click the +New Purchase button on the Purchases list
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To enter a new Purchase, you can either click "Purchases -- New Purchase" on the left hand menu, or click the +New Purchase button on the Purchases list
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This should be the date the Purchase was made - it is defaulted to today's date. This is used for filtering, but also for what year the Purchase is included in for the annual survey.
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### Items in this Purchase
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There are a couple of ways to get items into the Purchase quickly:
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(1)You can "bloop" a barcode in to get your items into the system -- that requires some initial setup, as detailed in [Inventory | Barcodes] or (2) You can pick the item from the drop-down of all *active* items in your system, and enter the quantity of that item.
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(1)You can "bloop" a barcode in to get your items into the system -- that requires some initial setup, as detailed in [Inventory -- Barcodes] or (2) You can pick the item from the drop-down of all *active* items in your system, and enter the quantity of that item.
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In either case, you can click "Add Another Item" (3) to open up another item for entry, or "Remove" (4) if you've added too many!
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The quantity here is meant to be individual items (e.g. diapers), rather than packs. The reason behind this is that, ultimately, your reporting will be based on the number of individual items, and package size is inconsistent across brands.
Copy file name to clipboardExpand all lines: docs/user_guide/bank/inventory_audits.md
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You will be able to return to this page from the list of Audits (Inventory | Inventory Audit).
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You will be able to return to this page from the list of Audits (Inventory -- Inventory Audit).
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The Audit Quantity is the amount that you entered, and the Quantity in Records is the amount that is currently recorded as being in your inventory.
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You have two options from this page: Resume Audit and Delete Audit, which we treat below.
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## Resuming an Audit
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When you want to continue entering your counts, you can resume your Audit by going to the Audits page (Inventory | Inventory Audit). You'll see the Audit you are working on listed with a status of "In Progress". Click "View" to bring up the details on that Audit.
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When you want to continue entering your counts, you can resume your Audit by going to the Audits page (Inventory -- Inventory Audit). You'll see the Audit you are working on listed with a status of "In Progress". Click "View" to bring up the details on that Audit.
Scroll to the bottom of the page, and click "Resume Audit"
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## Deleting an Audit
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If the Audit has not been finalized, you can delete it.
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From the Audits page (Inventory | Inventory Audit), click "View" beside the Audit you wish to delete, then scroll to the bottom, click "Delete Audit", and "OK" to confirm.
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From the Audits page (Inventory -- Inventory Audit), click "View" beside the Audit you wish to delete, then scroll to the bottom, click "Delete Audit", and "OK" to confirm.
Copy file name to clipboardExpand all lines: docs/user_guide/bank/inventory_kits.md
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Once you have created your Kit, you can allocate it. This represents assembling Kits from their components, and will reduce the inventory of those Items appropriately.
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From the Kits page (Inventory | Kits), click "Modify Allocation" on your Kit
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From the Kits page (Inventory -- Kits), click "Modify Allocation" on your Kit
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This takes you to the Kit Allocation page
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## Reactivating a Kit
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To reactivate a Kit, go to the Kits page (Inventory | Kits).
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To reactivate a Kit, go to the Kits page (Inventory -- Kits).
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Then click "Show Inactive" and "Filter". This will show the Inactive Kits.
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Then click "Reactivate" beside the Kit you wish to reactivate and click "OK" to confirm.
Copy file name to clipboardExpand all lines: docs/user_guide/bank/inventory_storage_locations.md
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To deactivate the Storage Location, click "Deactivate" beside it on the Storage Location summary screen, then click "OK" to confirm.
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## Reactivating a Storage Location
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If you need to reactivate a Storage Location that was deactivated, go to the Storage Locations summary screen (Inventory | Storage Locations), then click "include inactive Storage Locations", then Filter.
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If you need to reactivate a Storage Location that was deactivated, go to the Storage Locations summary screen (Inventory -- Storage Locations), then click "include inactive Storage Locations", then Filter.
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This will include inactive Storage Locations in the list. Find the Storage Location you want to use again and clic "Reactivate" beside it.
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