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Add all-hands project goal.
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‎src/2025h1/all-hands.md

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# Rust All-Hands 2025!
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| Metadata | |
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| -------- | --------------------- |
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| Owner(s) | Mara |
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| Teams | [leadership-council] |
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| Status | Proposed |
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## Summary
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Organise another Rust All-Hands in 2025!
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## Motivation
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It's been too long since we've had a Rust All-Hands. Time to bring it back!
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### The status quo
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Previous Rust All-Hands events were very useful and succesful, but after the changes at Mozilla, we haven't had a Rust All-Hands in six years.
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Meanwhile, the project has grown a lot, making it much harder and expensive to organise a new Rust All-Hands.
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A few months ago, Mara proposed having a new Rust All-Hands around the 10th birthday of Rust 1.0, at [RustWeek 2025](https://rustweek.org) by [RustNL](https://rustnl.org) in the Netherlands.
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Both RustNL and the Rust Leadership Council agreed.
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See https://blog.rust-lang.org/inside-rust/2024/09/02/all-hands.html
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### The next 6 months
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- Prepare the all-hands and everything around it.
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- Have a social and informal "pre-all hands day" on Rust's 10th birtday: May 15, 2025.
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- Have a two-day all-hands on May 16 and May 17, 2025.
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### The "shiny future" we are working towards
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The immediate goal is a very succesful and productive Rust All-Hands 2025.
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Hopefully, this will be the first step twoards the larger goal of having regular Rust All-Hands again.
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We should be able to use the feedback and lessons learned from this event for the next ones.
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Repeating an event tends to be much easier than organising one from scratch.
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## Design axioms
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- Accessibility. Ideally, everyone in the project should be able to attend the Rust All-Hands
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- Productivity and effectivity. We should optimally make use of the event, to make it worth everyone's time.
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- Low stress. The event or the planning of it should not burn anyone out. It is a tool to help the project and its members, after all!
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- Space for social events. The goal is not just to work on technical things together, but also to get to know each other and become a closer team.
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## Ownership and team asks
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**Owner:** Mara
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| Subgoal | Owner(s) or team(s) | Notes |
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| ---------------------------------------------- | ------------------------------ | ----- |
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| Decide to have another Rust All-Hands! | ![Team][] [leadership-council] | Done! |
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| Pick the dates | RustNL, leadership-council | Done! |
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| Allocate funds for event | ![Team][] [leadership-council] | Done! |
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| Allocate funds for travel | Rust Foundation | Done! |
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| Book the venue | RustNL | Done! |
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| Catering / snacks / food / drinks | RustNL | Done! |
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| [Register] for the Rust All-Hands 2025 | *every project member* | Majority already signed up! |
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| Send out conformations/tickets | Mara | |
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| Send out detailed information | Mara | |
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| Answer logistical questions | Mara | |
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| Interface between project and RustNL | Mara | (Mara is part of both Rust and RustNL.) |
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| Make hotel reservations | RustNL | In progress |
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| Book hotel | *all participants* | RustNL will provide suggestions |
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| Book travel | *all participants* | |
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| Team swag | | |
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| ↳ Decide on what to get (stickers? shirts?) | ![Team][] [leadership-council] | Suggestions very welcome! |
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| ↳ Acquire it | RustNL | |
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| Make plans for what to do at the all-hands | *every team* | |
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| ↳ Gather input from your teams | *team leads* (or delegate) | |
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| ↳ Provide input for planning team | *team leads* (or delegate) | |
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| ↳ Make an agenda for your team's room | *team leads* (or delegate) | |
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| ↳ Coordinate the overall process | Planning team | Small group of 2-3 people. Volunteers welcome! |
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| ↳ Make a room plan (after gathering input) | Planning team | |
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| Prepare one or two plenary sessions | ![Team][] [leadership-council] | |
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| Submit talks for the "Rust Project Track" | *project members* | Possibility to give talks at the conference before the all-hands. |
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| Organise an optional "pre all-hands day" | Mara, RustNL | An optional day without an agenda, with space for social activities |
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| ↳ Acquire gifts (secret!) | Mara | Done! |
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| Moderation / safety | RustNL and moderator team | |
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| Accessibility and covid safety | RustNL | |
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| Come to the Rust All-Hands 2025 | *all participants* | |
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| Reimburse travel costs | Rust Foundation | |
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[Register]: https://docs.google.com/forms/d/e/1FAIpQLSeeoEsZGLGokSK0Gn8GVRHhM23KgbwKsp67oxi79KfdsbipkQ/viewform
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## Frequently asked questions
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### I'm so excited about the all hands!
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Me too!

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