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Eisenhower Matrix for Outlook & Gmail

A free email add-in that helps you organize emails and tasks using the famous Eisenhower Matrix productivity method. Categorize items by urgency and importance to boost your productivity.

Now supports both Outlook and Gmail!

Eisenhower Matrix

Features

  • Multi-Platform: Works in both Outlook and Gmail
  • Four Quadrants: Organize emails into Do First, Schedule, Delegate, and Eliminate categories
  • Visual Matrix: See all your categorized items in a clean, color-coded interface
  • Cross-Device Sync: Your matrix data syncs across all devices (Office 365 for Outlook, Google Properties for Gmail)
  • Easy Management: Click to remove items, refresh matrix, or clear all
  • Professional Design: Matches your email client's interface for seamless integration

📥 Installation

🚀 Quick Install (Recommended)

Visit our One-Click Installer for the easiest setup!

Manual Installation

For Outlook:

  1. Download manifest.xml
  2. Open Outlook → Settings → Get Add-ins → My add-ins → Add custom add-in → Add from file
  3. Upload the manifest.xml file

For Gmail:

  1. Go to script.google.com
  2. Create a new project
  3. Copy contents of gmail-addon.js and appsscript.json
  4. Deploy → Test deployments → Install

📖 Detailed guides:

How to Use

  1. Open an Email: Select any email in Outlook
  2. Click "Open Matrix": Find the button in the Outlook ribbon
  3. Categorize: Click one of the four quadrant buttons to categorize the email:
    • 🔴 Do First: Urgent + Important (crises, emergencies)
    • 🔵 Schedule: Not Urgent + Important (planning, prevention)
    • 🟡 Delegate: Urgent + Not Important (interruptions, some meetings)
    • ⚫ Eliminate: Not Urgent + Not Important (time wasters, some emails)
  4. View Matrix: See all your categorized items in the visual matrix
  5. Manage Items: Click on any item to remove it from the matrix

Screenshots

Matrix View

The main interface showing all four quadrants with categorized emails:

┌─────────────────┬─────────────────┐
│   DO FIRST      │   SCHEDULE      │
│ Urgent +        │ Not Urgent +    │
│ Important       │ Important       │
│                 │                 │
│ [Email items]   │ [Email items]   │
├─────────────────┼─────────────────┤
│   DELEGATE      │   ELIMINATE     │
│ Urgent +        │ Not Urgent +    │
│ Not Important   │ Not Important   │
│                 │                 │
│ [Email items]   │ [Email items]   │
└─────────────────┴─────────────────┘

🔧 Development

Want to customize or contribute? Here's how to set up local development:

git clone https://github.com/YOUR_GITHUB_USERNAME/eisenhower-matrix-addin.git
cd eisenhower-matrix-addin
# Serve locally with HTTPS for testing
python -m http.server 8000
# Or use any local server with HTTPS

📄 Files Structure

eisenhower-matrix-addin/
├── manifest.xml          # Add-in configuration
├── taskpane.html         # Main interface
├── commands.html         # Required commands file
├── icons/               # Add-in icons
│   ├── icon-16.png
│   ├── icon-32.png
│   ├── icon-80.png
│   └── icon-128.png
├── README.md            # This file
└── LICENSE              # MIT License

##Troubleshooting

Add-in doesn't appear in Outlook:

  • Make sure you uploaded the correct manifest.xml file
  • Check that your Outlook version supports add-ins (2016+ required)
  • Try restarting Outlook after installation

Button not showing in ribbon:

  • Open an email first (the button only appears when viewing emails)
  • Check if the add-in is enabled in your add-ins list

Data not syncing between devices:

  • Ensure you're signed in to the same Office 365 account on all devices
  • Data syncs automatically with Office roaming settings

Can't connect to add-in:

  • Check your internet connection
  • The add-in files are hosted on GitHub Pages and require internet access

🤝 Contributing

Contributions are welcome! Please feel free to submit a Pull Request. Some ideas for improvements:

  • Add keyboard shortcuts
  • Export matrix to Excel/CSV
  • Integration with Microsoft To-Do
  • Custom quadrant names
  • Bulk email categorization
  • Analytics and reporting

License

This project is licensed under the MIT License - see the LICENSE file for details.

🙏 Acknowledgments

  • Inspired by the Eisenhower Matrix productivity method
  • Built with Microsoft Office JavaScript API
  • Icons from Microsoft Fluent Design System

🔗 Links

Made with ❤️ for productivity enthusiasts