Merge pull request #41 from sedders123/sr2022-prep

sedders123 · web-flow · commit 4bf2dc567e31 · 2022-01-23T16:26:52.000Z
SR2022 Prep
diff --git a/comp/arena/acquire-screens.yaml b/comp/arena/acquire-screens.yaml
@@ -0,0 +1,15 @@
+summary: Acquire screens
+
+priority: major
+
+component: Competition
+
+milestone: $SRYYYY Competition
+
+description: >-
+  We do not have enough screens to cover everything, so we may need to hire
+  more.
+
+  4 screens per arena, plus 2 for staging / shepherding.
+
+  Plus however many neeeded for non arena screens ("outside").
diff --git a/comp/arena/fire-extinguishers.yaml b/comp/arena/fire-extinguishers.yaml
@@ -1,6 +1,6 @@
 summary: Station fire extinguishers next to the $SRYYYY Arenas
 
-priority: major
+priority: critical
 
 component: Arena
 
@@ -12,3 +12,4 @@ description: >-
 
 dependencies:
   - comp/arena/build
+  - comp/safety/ensure-fire-extinguishers-are-present
diff --git a/comp/arena/music.yaml b/comp/arena/music.yaml
@@ -7,8 +7,10 @@ component: Competition
 milestone: $SRYYYY Competition
 
 description: >-
-    During matches we want music to be played into the arena. Typically this
-    takes the form of a Spotify playlist.
+    During matches we want music to be played into the arena.
+
+    We typically have 2 playlists: one for during matches, and one for during breaks.
+    Generally the former is more "intense" than the latter.
 
     Note that there is a separate task for the time-synchronised music played
     during the finals.
diff --git a/comp/arena/non-arena-display-screens.yaml b/comp/arena/non-arena-display-screens.yaml
@@ -0,0 +1,20 @@
+summary: Organise the non-arena ("outside") display screens
+
+priority: minor
+
+component: Competition
+
+milestone: $SRYYYY Competition
+
+description: >-
+  Throughout the venue we typically have a number of general information screens
+  which show the schedule of matches, state of the league, etc. We need to organise
+  screens & drivers for these to run on. They also need power and internet connections.
+
+  This may also include stands to mount the screens on. These screens are typically
+  larger-format than the screens used within the arena.
+
+dependencies:
+  - comp/venue/network
+  - comp/pre-comp-storage-trip
+  - comp/arena/acquire-screens
diff --git a/comp/arena/screens-drivers.yaml b/comp/arena/screens-drivers.yaml
@@ -17,3 +17,6 @@ description: |
     * Pre-load the Pis SD cards with the proper OS
     * Label each Pi with where it will be deployed (e.g: Arena B, Corner 1)
     * Ensure the Pis will have a suitable name/address on the network
+
+dependencies:
+ - comp/pre-comp-storage-trip
diff --git a/comp/arena/screens-hire.yaml b/comp/arena/screens-hire.yaml
diff --git a/comp/arena/screens.yaml b/comp/arena/screens.yaml
@@ -12,8 +12,7 @@ description: >-
 
 dependencies:
   - comp/arena/screens-drivers
-  - comp/arena/screens-hire
+  - comp/arena/acquire-screens
   - comp/arena/screens-stands
   - comp/arena/power
   - comp/arena/network
-
diff --git a/comp/arena/tape.yaml b/comp/arena/tape.yaml
@@ -13,3 +13,6 @@ description: >-
     - double-sided for laying the carpet with
 
     We should check what stocks we have and order more if needed.
+
+dependencies:
+ - comp/pre-comp-storage-trip
diff --git a/comp/cleanup.yaml b/comp/cleanup.yaml
@@ -14,3 +14,6 @@ dependencies:
   - comp/website/switch-to-normal-mode
   - comp/volunteers/reimbursement
   - comp/tear-down/main
+  - comp/livestream/crop-vod
+  - comp/feedback/post-competition-reports
+  - comp/wrap-up-email
diff --git a/comp/computer-hardware.yaml b/comp/computer-hardware.yaml
@@ -20,3 +20,4 @@ dependencies:
     - comp/reception/hardware
     - comp/arena/screens-drivers
     - comp/ops/score-entry-hardware
+    - comp/arena/non-arena-display-screens
diff --git a/comp/feedback/gather-team-feedback.yaml b/comp/feedback/gather-team-feedback.yaml
@@ -0,0 +1,21 @@
+summary: Gather feedback from teams
+
+priority: major
+
+component: Competition
+
+milestone: $SRYYYY Competition Prep
+
+description: >-
+  Send to everyone who was signed up for $SRYYYY.
+
+  Usual things:
+    - Demographics
+    - Prior experience
+    - Did they get the support they needed
+    - Are Tech Days useful to them?
+    - Do they feel that they have the resources in school now?
+      If not, why aren't they coming/what can we do to make them more useful?
+      Is more real-competition testing the key factor here?
+
+  Example from SR2020: https://docs.google.com/forms/d/1HE8b1oRF6dHc3wbBUICJV5CsXHv3qR7egcMtud6pfd4/edit?usp=sharing
diff --git a/comp/feedback/gather-volunteer-feedback.yaml b/comp/feedback/gather-volunteer-feedback.yaml
@@ -0,0 +1,12 @@
+summary: Gather feedback from volunteers
+
+priority: major
+
+component: Competition
+
+milestone: $SRYYYY Competition
+
+description: >-
+  Send to everyone who was signed up for $SRYYYY.
+
+  SR2020 Feedback form: https://docs.google.com/forms/d/1nIG36tZNykCxgilKXOT6TJiY2je3iHR2YNMtoXeLeJw/edit?usp=sharing
diff --git a/comp/feedback/post-competition-reports.yaml b/comp/feedback/post-competition-reports.yaml
@@ -0,0 +1,16 @@
+summary: Create post competiton reports
+
+priority: major
+
+component: Competition
+
+milestone: $SRYYYY Competition Cleanup
+
+description: >-
+  We should give a report on the $SRYYYY competition cycle and details of the
+  event to the trustees once everything from the event has been sorted out.
+  This will also include a spending report for the year.
+
+dependencies:
+  - comp/feedback/gather-team-feedback
+  - comp/feedback/gather-volunteer-feedback
diff --git a/comp/game/finals-music.yaml b/comp/game/finals-music.yaml
@@ -11,12 +11,6 @@ description: >-
     build tension, ensure the music is dramatic enough, and is timed perfectly,
     with starting of matches and timing.
 
-    Previous years' playlists:
-
-     - Smallpeice 2018: https://open.spotify.com/user/theorangeone97/playlist/5VvONyDmSpdErqseA75Vad?si=U1adYZc-QryZErjZFaAxrg
-     - SourceBots 2018: https://open.spotify.com/user/theorangeone97/playlist/2mowt6maj0vhLUdrnCKtnw?si=AGzULOo7SFSn7o_eL6rY7g
-     - Smallpeice 2017: https://open.spotify.com/user/theorangeone97/playlist/4ZaS9NTwF1erqqpE1IxHlP?si=DKExkDEUR9KF__ZswCdicg
-
     Note that there is a separate task for the music played during the rest of
     the matches.
 
diff --git a/comp/game/robot-flags.yaml b/comp/game/robot-flags.yaml
@@ -18,3 +18,6 @@ description: >-
   use. We already own a hot glue gun, though we may need to get some more glue
   sticks. The mounting component has historically been
   https://www.screwfix.com/p/jg-speedfit-pem0215w-l-equal-tee-white-15-x-15-x-15mm-5-pack/74470.
+
+dependencies:
+ - comp/pre-comp-storage-trip
diff --git a/comp/game/scoring-stationery.yaml b/comp/game/scoring-stationery.yaml
@@ -24,3 +24,6 @@ description: >-
   The marshals will also want clipboards and pens to use to fill
   out the score sheets. We should have some clipboards in storage
   from previous years.
+
+dependencies:
+ - comp/pre-comp-storage-trip
diff --git a/comp/livestream/crop-vod.yaml b/comp/livestream/crop-vod.yaml
@@ -0,0 +1,14 @@
+summary: Crop the live stream VOD (Video on Demand)
+
+priority: minor
+
+component: Competition
+
+milestone: $SRYYYY Competition Cleanup
+
+description: >-
+  The live stream VOD should be cropped to remove the start and end of the
+  competition.
+
+dependencies:
+  - comp/livestream/main
diff --git a/comp/livestream/local.yaml b/comp/livestream/local.yaml
@@ -15,4 +15,4 @@ description: >-
   arenas which most people liked. It would be good to do this again.
 
 dependencies:
-  - comp/livestream
+  - comp/livestream/main
diff --git a/comp/livestream/main.yaml b/comp/livestream/main.yaml
diff --git a/comp/main.yaml b/comp/main.yaml
@@ -9,8 +9,6 @@ milestone: $SRYYYY Competition
 description: >-
     We need to have the $SRYYYY competition event.
 
-    For a complete list of all related tickets, see [wiki:$YYYY/Competition/TracTickets]
-
 dependencies:
     - comp/venue/book
     - comp/announce
@@ -33,6 +31,7 @@ dependencies:
     - comp/tinker-time
     - comp/website/main
     - comp/volunteers/main
+    - comp/volunteers/brief-volunteers
     - comp/arena/main
     - comp/pits/main
     - comp/game/main
@@ -44,8 +43,8 @@ dependencies:
     - comp/kit-testing-equipment
     - comp/kit-handback
     - comp/media-consent/main
-    - comp/livestream
-    - comp/livestream-local
+    - comp/livestream/main
+    - comp/livestream/local
     - comp/social-media
     - comp/wristbands/order
     - comp/press/invite-press
diff --git a/comp/ops/main.yaml b/comp/ops/main.yaml
@@ -14,3 +14,4 @@ dependencies:
     - comp/ops/deploy-compbox
     - comp/ops/deploy
     - comp/ops/teams-import
+    - comp/ops/plan-tech-desk
diff --git a/comp/ops/plan-tech-desk.yaml b/comp/ops/plan-tech-desk.yaml
@@ -0,0 +1,24 @@
+summary: Plan the Tech Desk
+
+priority: major
+
+component: Competition
+
+milestone: $SRYYYY Competition
+
+description: >-
+  Ensure we have enough table top space, power and networking for all necessary equipment at the tech desk.
+
+  Things that have previously been on tech desk include:
+  - Event scoring control + printing
+  - Livestream
+  - Networking
+  - Judging
+  - Radio charging
+  - Lighting desk
+  - Sound desk
+  - Score-entry
+  - A corner for various servers for:
+    - Non-sync audio (background music not running through mixtape)
+    - sync audio (currently [mixtape](https://github.com/srobo/srcomp-mixtape))
+    - compbox
diff --git a/comp/ops/prepare-compbox.yaml b/comp/ops/prepare-compbox.yaml
@@ -24,3 +24,6 @@ description: >-
 
     4. Use the `scripts/check-pages.py` to validate from outside the Pi that
     the expected pages can be reached
+
+dependencies:
+ - comp/pre-comp-storage-trip
diff --git a/comp/pre-comp-storage-trip.yaml b/comp/pre-comp-storage-trip.yaml
@@ -0,0 +1,21 @@
+summary: Pre competition storage trip
+
+priority: major
+
+component: Competition
+
+milestone: $SRYYYY Competition Prep
+
+description: >-
+  We'll need to visit storage at some point before the competition, to check quantities of consumables
+  (tape etc.) and to pick up other things which need checking/fixing/updating etc.
+  This task exists to track the things we should do on that trip.
+
+  - [ ] Collect the display Pis for checking & flashing
+  - [ ] Collect the compbox Pi for checking & flashing
+  - [ ] Check for robot flag fittings
+  - [ ] Check tape quantities
+  - [ ] Check on stationery
+  - [ ] Check on high-vis jackets
+
+  Please do add to the above list.
diff --git a/comp/safety/ensure-fire-extinguishers-are-present.yaml b/comp/safety/ensure-fire-extinguishers-are-present.yaml
@@ -0,0 +1,14 @@
+summary: Ensure that we will have fire extinguishers at the competition
+
+priority: critical
+
+component: Competition
+
+milestone: $SRYYYY Competition
+
+description: >-
+
+  We should ensure that venue has suffucient fire extinguishers for our
+  needs and that the correct type of extinguisher is in the correct location.
+
+  This includes but is not limited to having powder fire extinguishers for LiPo batteries.
diff --git a/comp/safety/high-vis.yaml b/comp/safety/high-vis.yaml
@@ -19,3 +19,6 @@ description: >-
 
     Lamited printouts safety-pinned to the jackets are usually a good way to add
     the TLAs.
+
+dependencies:
+ - comp/pre-comp-storage-trip
diff --git a/comp/safety/main.yaml b/comp/safety/main.yaml
@@ -17,3 +17,4 @@ dependencies:
     - comp/safety/incident-plan
     - comp/safety/risk-assessments
     - comp/venue/cable-protectors
+    - comp/safety/ensure-fire-extinguishers-are-present
diff --git a/comp/volunteers/brief-volunteers.yaml b/comp/volunteers/brief-volunteers.yaml
@@ -0,0 +1,16 @@
+summary: Brief Volunteers on Competition Event
+
+priority: major
+
+component: Competition
+
+milestone: $SRYYYY Competition
+
+description: >-
+  The volunteers need to know:
+    - Key Roles & Point of Contacts
+    - Health and Safety
+      - COVID-19 Requirements
+    - Safeguarding
+    - Venue layout (if applicable)
+    - Schedule of Event
diff --git a/comp/volunteers/main.yaml b/comp/volunteers/main.yaml
@@ -16,7 +16,7 @@ dependencies:
   - comp/volunteers/comms-training
   - comp/volunteers/hotels-and-travel
   - comp/volunteers/information
-  - comp/volunteers/marshals-breifing
+  - comp/volunteers/marshals-training
   - comp/volunteers/name-badges
   - comp/volunteers/recruit
   - comp/volunteers/refreshments
diff --git a/comp/volunteers/marshals-briefing.yaml b/comp/volunteers/marshals-briefing.yaml
@@ -6,13 +6,10 @@ component: Arena
 
 milestone: $SRYYYY Competition
 
-description: |
+description: >-
   The marshals need to know:
   * what the rules are
   * who the expert on them is
   * who the judge is
   * how to use the score entry forms
   * the circumstances under which they should turn a robot off
-
-dependencies:
-  - comp/volunteers/schedule
diff --git a/comp/volunteers/marshals-training.yaml b/comp/volunteers/marshals-training.yaml
@@ -0,0 +1,15 @@
+summary: Train marshals for the $SRYYYY game
+
+priority: minor
+
+component: Arena
+
+milestone: $SRYYYY Competition Day
+
+description: >-
+  The marshals should have a chance to run through the process
+  of running a competition match sequence.
+
+dependencies:
+  - comp/volunteers/marshals-briefing
+  - comp/arena/main
diff --git a/comp/website/livestream.yaml b/comp/website/livestream.yaml
@@ -10,4 +10,4 @@ description: >-
   The live stream needs to be linked or embedded from the website.
 
 dependencies:
-  - comp/livestream
+  - comp/livestream/main
diff --git a/comp/wrap-up-email.yaml b/comp/wrap-up-email.yaml
