Merge pull request #183 from thewca/MotionAmendments-September2020

Motion Amendments September 2020

Author: c-goodyear

…otions/04.2019.1 - Board of Directors.md …otions/04.2020.1 - Board of Directors.mddocuments/motions/04.2019.1 - Board of Directors.md renamed to documents/motions/04.2020.1 - Board of Directors.md documents/motions/04.2019.1 - Board of Directors.md renamed to documents/motions/04.2020.1 - Board of Directors.md

@@ -1,10 +1,10 @@
 # SUBMISSION OF PROPOSED MOTION
 
-**Motion number:** 4.2019.1  
+**Motion number:** 4.2020.1  
 **Subject:** Board of Directors  
 **Intent:** Rights and duties of WCA Board of Directors other than those covered in the Bylaws  
 **Submitted by:** Board of Directors  
-**Date:** June 1, 2019  
+**Date:** September 30, 2020  
 
 # Motion
 
@@ -41,10 +41,10 @@ The WCA Board of Directors (or simply WCA Board) is the leadership team of the W
    1. Directors will automatically be removed at the end of their term. See Bylaws 3.4 (Election and Term of Office).
    2. Directors may decide to resign before the end of their term. See Bylaws 3.6 (Resignation).
    3. The WCA Board of Directors may decide to remove a Director according to Bylaws 3.7 (Removal). Before this final decision is made the WCA Board must first ask the WCA Ethics Committee for a non-binding advice on other possible solutions to the case leading to the possible removal.
-   4. The WCA Staff may decide to remove a Director according to Bylaws 3.7 (Removal).
+   4. The WCA Voting Members may decide to remove a Director according to Bylaws 3.7 (Removal).
 7. Removal of all the Board of Directors
-   1. WCA Staff can request a voting to the WCA Ethics Committee to remove all the Board of Directors according to Bylaws 3.7 (Removal).
-      1. In order to consider such a request, the request must be signed by at least 20% of the WCA Staff.
+   1. WCA Voting Members can request a voting to the WCA Ethics Committee to remove all the Board of Directors according to Bylaws 3.7 (Removal).
+      1. In order to consider such a request, the request must be signed by at least 20% of the WCA Voting Members.
       2. The WCA Ethics Committee will lead the process of the voting that will take place.
-   2. A Supermajority among all WCA Staff is required to remove all the Board of Directors.
+   2. A Supermajority among all WCA Voting Members is required to remove all the Board of Directors.
       1. If the removal is accepted, the WCA Ethics Committee will start an election of new Directors immediately. During the election period, duties and rights of the WCA Board will not be operational and thus the processes that are led by WCA Board will not be possible.

…ns/07.2017.1 - Registered Speedcubers.md …ns/07.2020.1 - Registered Speedcubers.mddocuments/motions/07.2017.1 - Registered Speedcubers.md renamed to documents/motions/07.2020.1 - Registered Speedcubers.md documents/motions/07.2017.1 - Registered Speedcubers.md renamed to documents/motions/07.2020.1 - Registered Speedcubers.md

@@ -1,10 +1,10 @@
 # SUBMISSION OF PROPOSED MOTION
 
-**Motion number:** 7.2017.1  
+**Motion number:** 7.2020.1  
 **Subject:** Registered Speedcubers  
 **Intent:** Procedure of acknowledgement of Registered Speedcubers and description of their rights and duties  
 **Submitted by:** Board of Directors  
-**Date:** July 1, 2017  
+**Date:** September 30, 2020  
 
 # Motion
 
@@ -24,5 +24,5 @@ Persons who are Registered Speedcubers have the role of Non-voting Member of the
    1. Registered Speedcubers must behave according to the Spirit of the WCA within the WCA Community.
    2. Registered Speedcubers must comply with the Regulations before, during, and after a WCA Competition that they register for and/or participate in.
 7. Revocation of registration as a Registered Speedcuber
-   1. It is not possible to remove the registration of a Registered Speedcuber in the WCA.
-   2. Acknowledged WCA Competition results and Registered Speedcuber profiles should not be removed.
+   1. The registration of a Registered Speedcuber may be resigned from the WCA by notification in writing to the Secretary.
+   2. Acknowledged WCA Competition results and Registered Speedcuber profiles may be anonymised as requested by the Registered Speedcuber.

documents/motions/08.2020.1 - Delegates.md

@@ -4,7 +4,7 @@
 **Subject:** WCA Delegates  
 **Intent:** Procedure of acknowledgement of WCA Delegates and description of their rights and duties  
 **Submitted by:** Board of Directors  
-**Date:** January 31, 2020 
+**Date:** September 30, 2020 
 
 # Motion
 
@@ -21,14 +21,14 @@ WCA Delegate is a role defined in the WCA Regulations to oversee official WCA Co
    1. WCA Delegates shall behave as a representative of the WCA in accordance with the Mission, Spirit, Regulations, Policies, and Code of Ethics of the WCA.
    2. WCA Delegates shall be involved in their local community and make sure the voice of their local community is heard within the WCA.
    3. WCA Delegates shall be actively involved in the community of WCA Delegates.
-   4. WCA Delegates shall sustain knowledge and skills regarding the Mission, Spirit, and Regulations of the WCA.
+   4. WCA Delegates shall sustain knowledge and skills regarding the Mission, Spirit, Policies, and Regulations of the WCA.
    5. WCA Delegates shall manage relationships with Regional Organizations, Competition Organizers, and Competition Staff.
    6. WCA Delegates shall develop capabilities of Trainee Delegates, Regional Organizations, Competition Organizers, and Competition Staff.
    7. WCA Delegates shall accept and comply with decisions of the WCA Board, WCA Officers, and WCA Teams/Committees.
    8. For every WCA Competition that they are overseeing, WCA Delegates:
       1. represent the WCA
       2. make sure Competition Organizers and Competition Staff are fully capable, equipped, and prepared to make the competition successful
-      3. make sure the competition is run according to the Mission, Spirit, and Regulations of the WCA
+      3. make sure the competition is run according to the Mission, Spirit, Policies, and Regulations of the WCA
       4. timely submit a report about the competition to the community of WCA Delegates
       5. timely send in the results for the competition to the WCA Results Team
       6. inform the WCA Results Team about any late corrections and changes in the results
@@ -37,7 +37,7 @@ WCA Delegate is a role defined in the WCA Regulations to oversee official WCA Co
    1. Senior Delegates decide how many WCA Delegates are needed in their attributed area. WCA Delegates are typically nominated per country, but have the rights to cover all countries.
    2. If a new WCA Delegate is needed for an area, Senior Delegates will actively look for suitable persons who meet the following requirements:
       1. Full trustworthiness
-      2. Excellent living knowledge of the Mission, Spirit, and Regulations of the WCA
+      2. Excellent living knowledge of the Mission, Spirit, Policies, and Regulations of the WCA
       3. Strong, independent, communicative, positive personality
       4. Leadership with strong feeling of responsibility
       5. Organizational skills, ability to perform core organizational tasks if necessary

documents/motions/08.2020.2 - Trainee Delegates.md

@@ -4,7 +4,7 @@
 **Subject:** WCA Trainee Delegates  
 **Intent:** Procedure of acknowledgement of WCA Trainee Delegates and description of their rights and duties  
 **Submitted by:** Board of Directors  
-**Date:** January 31, 2020  
+**Date:** September 30, 2020  
 
 # Motion
 
@@ -25,24 +25,24 @@ Trainee Delegates are Community Members who have been appointed by the WCA to tr
       6. Trainee Delegates have the right to submit corrections and changes to results of competitions they helped oversee.
 3. Duties of Trainee Delegates
    1. Trainee Delegates shall behave as a representative of the WCA in accordance with the Mission, Spirit, Regulations, Policies, and Code of Ethics of the WCA.
-   2. Trainee Delegates shall sustain knowledge and skills regarding the Mission, Spirit, and Regulations of the WCA.
+   2. Trainee Delegates shall sustain knowledge and skills regarding the Mission, Spirit, Policies and Regulations of the WCA.
    3. Trainee Delegates shall accept and comply with the decisions of the WCA Board, WCA Officers, and WCA Teams/Committees.
    4. For every WCA Competition that they are overseeing, Trainee Delegates:
       1. represent the WCA
       2. make sure Competition Organizers and Competition Staff are fully capable, equipped, and prepared to make the competition successful
       3. make sure the competition is run according to the Mission, Spirit, and Regulations of the WCA
-      4. timely submit a report about the competition to the community of WCA Delegates
-      5. timely send in the results for the competition to the WCA Results Team
+      4. contribute to the timely submission of a report about the competition to the community of WCA Delegates
+      5. contribute to the timely submission of the results for the competition to the WCA Results Team
       6. inform the WCA Results Team about any late corrections and changes in the results
-      7. ensure timely payment of WCA Dues in cooperation with the other Delegates
+      7. in cooperation with the other Delegates ensure the timely payment of WCA Dues.
 4. Appointment of Trainee Delegates
    1. Senior Delegates may appoint suitable persons who meet the following requirements:
       1. Full trustworthiness
-      2. A high level of knowledge of the Mission, Spirit, and Regulations of the WCA
-         3. Strong, independent, communicative, positive personality
-         4. Leadership with strong feeling of responsibility
-         5. Organizational skills, ability to perform core organizational tasks if necessary
-         6. Representativeness for the WCA
+      2. A high level of knowledge of the Mission, Spirit, Policies and Regulations of the WCA
+      3. Strong, independent, communicative, positive personality
+      4. Leadership with strong feeling of responsibility
+      5. Organizational skills, ability to perform core organizational tasks if necessary
+      6. Representativeness for the WCA
    2. Senior Delegates decide at any time which persons are proposed as Trainee Delegates, then send in an application for these persons to the WCA Board of Directors.
       1. The WCA Board of Directors rejects or approves the application.
       2. After approval, the Senior Delegate appoints the persons as Trainee Delegates.

documents/motions/09.2020.1 - Senior Delegates.md

@@ -4,21 +4,22 @@
 **Subject:** Senior Delegates  
 **Intent:** Procedure of acknowledgement of WCA Senior Delegates and description of their rights and duties  
 **Submitted by:** Board of Directors  
-**Date:** January 31, 2020  
+**Date:** September 30, 2020  
 
 # Motion
 
 Senior Delegates are WCA Staff and Full Delegates, with an additional role to manage the WCA Delegates in an attributed area.
 
 1. Senior Delegates have all the rights and duties of Full Delegates and extra rights and duties as described in this Motion.
 2. Rights of Senior Delegates
-   1. Senior Delegates can appoint Registered Speedcubers as Trainee Delegates or Junior Delegates in their attributed area.
-   2. Senior Delegates can promote Trainee Delegates to Junior Delegates in their attributed area.
-   3. Senior Delegates can promote Junior Delegates to Full Delegates in their attributed area.
-   4. Senior Delegates can appoint Delegates as Regional Delegates in their attributed area.
-   5. Senior Delegates can remove the role of WCA Delegate from Junior Delegates and Full Delegates in their attributed area.
-   6. Senior Delegates can demote Full Delegates to Junior Delegates in their attributed area.
-   7. Senior Delegates can demote Regional Delegates to Full Delegates in their attributed area.
+   1. Senior Delegates can appoint Registered Speedcubers as Trainee Delegates or Junior Delegates in their attributed area with approval from the Board of Directors.
+   2. Senior Delegates can promote Trainee Delegates to Junior Delegates in their attributed area with approval from the Board of Directors.
+   3. Senior Delegates can promote Junior Delegates to Full Delegates in their attributed area with approval from the Board of Directors.
+   4. Senior Delegates can appoint Delegates as Regional Delegates in their attributed area with approval from the Board of Directors.
+   5. Senior Delegates can remove the role of WCA Delegate from Junior Delegates and Full Delegates in their attributed area with approval from the Board of Directors.
+   6. Senior Delegates can remove the role of WCA Delegate from Trainee Delegates in their attributed area.
+   7. Senior Delegates can demote Full Delegates to Junior Delegates in their attributed area with approval from the Board of Directors.
+   8. Senior Delegates can demote Regional Delegates to Full Delegates in their attributed area with approval from the Board of Directors.
 3. Duties of Senior Delegates
    1. Develop the WCA in their attributed area:
       1. Analyze and use opportunities and strengths to develop the WCA.
@@ -36,6 +37,7 @@ Senior Delegates are WCA Staff and Full Delegates, with an additional role to ma
       2. Act as the escalation point for the WCA Delegates in case of issues with local Competition Organizers and Competition Staff.
 4. Appointment of Senior Delegates
    1. The Board of Directors decides how many Senior Delegates are needed and how the areas are divided among Senior Delegates, based on the number of Delegates and the span-of-control of the Senior Delegates. All WCA Delegates should be managed by a Senior Delegate.
+      1. If a region of Delegates does not have an assigned Senior Delegate the WCA Board of Directors will assume the responsibilities of a Senior Delegate in that region.
    2. If a new Senior Delegate is needed for an area, the Board of Directors will ask for applicants among all Full Delegates.
    3. Candidates shall apply for the position within the required application period, and include all documentation that is requested in the application request.
    4. The Board of Directors will decide by Majority vote which of the candidates will be appointed as new Senior Delegate(s) and for which attributed area(s) they will fulfil their role.

documents/motions/10.2020.0 - Committees and Teams.md

@@ -4,7 +4,7 @@
 **Subject:** WCA Committees and Teams  
 **Intent:** Definition of WCA Committees and Teams  
 **Submitted by:** Board of Directors  
-**Date:** January 31, 2020
+**Date:** September 30, 2020
 
 # Motion
 
@@ -14,7 +14,7 @@ The WCA will have Committees and/or Teams that have the role of Advisory Committ
 2. All WCA Committees and Teams shall be formed for an indefinite period, unless otherwise decided by the WCA Board of Directors.
 3. Each WCA Committee and Team will have a direct relationship with at least one Director for management, communication, and escalation.
 4. Each WCA Committee and Team shall have one Leader.
-   1. Exception: The WCA Executive Assistants Team is led by the WCA Board.
+   1. In the case a Committee or Team does not have a leader it will be led by the WCA Board of Directors.
    2. The Leader of every WCA Committee and Team is chosen by the WCA Board of Directors, based on a voting in the WCA Board of Directors with at least supermajority, after a request for applications among the Community.
       1. Senior Delegates and Committee/Team Leaders must be provided with at least a one week time period to question, interview, and debate with the proposed candidate.
       2. The choice of the new Committee/Team Leader must be confirmed in a vote among all the Senior Delegates and Committee/Team Leaders after the debate period has ended:
@@ -32,7 +32,7 @@ The WCA will have Committees and/or Teams that have the role of Advisory Committ
       6. Reporting periodically and ad hoc to the WCA Board of Directors.
       7. Managing the decision making about topics within the Committee. If necessary, decisions can be made based on either consensus decision-making or based on majority voting with all Committee Members having equal voting rights.
    4. Withdrawal of appointment of Committee Leader:
-      1. A Committee Leader may withdraw their appointment any time by submitting a message to the WCA Board of Directors.
+      1. A Committee Leader may withdraw their appointment any time by submitting a resignation to the WCA Board of Directors.
       2. A Committee Leader automatically loses their appointment after being a Committee Leader for 24 months, unless the WCA Board of Directors extends the appointment, one or more times, for an additional time frame of at most 24 months.
       3. The WCA Board of Directors shall have the right to withdraw the appointment of a Committee Leader, if the Committee Leader does not comply with the rights and duties of Committee Leader, after advisory consultation by the WCA Ethics Committee.
          1. For the withdrawal of the WCA Ethics Committee Leader, the WCA Board of Directors will ask for advisory consultation to the WCA Disciplinary Committee.

documents/motions/10.2020.3 - Quality Assurance Committee.md

@@ -4,7 +4,7 @@
 **Subject:** WCA Quality Assurance Committee  
 **Intent:** Rights and duties of the WCA Quality Assurance Committee  
 **Submitted by:** Board of Directors  
-**Date:** January 31, 2020
+**Date:** September 30, 2020
 
 # Motion
 
@@ -24,3 +24,5 @@ The WCA Quality Assurance Committee has the following rights and duties:
 4. Periodically or spontaneously examining and verifying the knowledge and competences of WCA Staff that is necessary to operate within the previously defined quality standards.
    1. All WCA Staff must fully cooperate with examinations by the WCA Quality Assurance Committee.
 5. Reporting and advising on the promotion, demotion, and probation of WCA Delegates in conjunction with the Regional and Senior WCA Delegates or with the WCA Board.
+6. Producing and publishing reports to all WCA Delegates, that include notable information in order to improve the overall quality of WCA Delegates, WCA Competitions, and the application of the Regulations.
+7. Advising the WCA Board of Directors on the required education of WCA Delegates and the Community.

…ons/10.2017.2 - Regulations Committee.md …ons/10.2020.4 - Regulations Committee.mddocuments/motions/10.2017.2 - Regulations Committee.md renamed to documents/motions/10.2020.4 - Regulations Committee.md documents/motions/10.2017.2 - Regulations Committee.md renamed to documents/motions/10.2020.4 - Regulations Committee.md

@@ -1,10 +1,10 @@
 # SUBMISSION OF PROPOSED MOTION
 
-**Motion number:** 10.2017.2  
+**Motion number:** 10.2020.4  
 **Subject:** WCA Regulations Committee  
 **Intent:** Rights and duties of the WCA Regulations Committee  
 **Submitted by:** Board of Directors  
-**Date:** July 1, 2017  
+**Date:** September 30, 2020  
 
 # Motion
 
@@ -18,6 +18,4 @@ The WCA Regulations Committee is an Advisory Committee of the WCA with the follo
 5. Decision making on incidents that happened during WCA Competitions, based on feedback from the Community, WCA Staff, Registered Speedcubers, or reports of WCA Competitions.
 6. Decision making on the interpretation of the Regulations, if any unforeseen, uncovered, or unresolved incident happens during WCA Competitions.
 7. Advising the WCA Community on the correct application of the Regulations.
-8. Producing and publishing regular reports to all WCA Delegates, that include notable information in order to improve the overall quality of WCA Delegates, WCA Competitions, and the application of the Regulations.
-9. Advising the WCA Board of Directors on the required education of WCA Delegates and the Community.
-10. Encouraging members of the WCA Community to create and maintain translations of the Regulations, and steering the process of publishing those translations.
+8. Encouraging members of the WCA Community to create and maintain translations of the Regulations, and steering the process of publishing those translations.

…tions/10.2017.3 - Financial Committee.md …tions/10.2020.5 - Financial Committee.mddocuments/motions/10.2017.3 - Financial Committee.md renamed to documents/motions/10.2020.5 - Financial Committee.md documents/motions/10.2017.3 - Financial Committee.md renamed to documents/motions/10.2020.5 - Financial Committee.md

@@ -1,10 +1,10 @@
 # SUBMISSION OF PROPOSED MOTION
 
-**Motion number:** 10.2017.3  
+**Motion number:** 10.2020.5  
 **Subject:** WCA Financial Committee  
 **Intent:** Rights and duties of the WCA Financial Committee  
 **Submitted by:** Board of Directors  
-**Date:** July 1, 2017  
+**Date:** September 30, 2020  
 
 # Motion
 
@@ -15,4 +15,5 @@
    4. Reporting and advising on a quarterly basis to the WCA Board of Directors on the finances of the WCA.
    5. Reporting on a periodic basis to external organizations on the finances of the WCA, based on all applicable legal requirements.
    6. Appointing and supporting financial auditors based on all applicable legal requirements.
+   7. Collecting Dues from WCA competitions as per the [WCA Dues System Policy](wca{documents/policies/external/Dues System.pdf})
 2. The Leader of the WCA Financial Committee is the Treasurer of the WCA.