Merge pull request #7156 from nathanwoulfe/workflow-16-feature-docs

Workflow 16 feature docs

Author: sofietoft

16/umbraco-workflow/SUMMARY.md

@@ -38,6 +38,14 @@
 
 * [Advanced Search dashboard](advanced-search/advanced-search-dashboard.md)
 
+## Alternate Versions
+
+* [Alternate Versions](alternate-versions/alternate-versions.md)
+
+## Release Sets
+
+* [Release Sets](release-sets/release-sets.md)
+
 ## Data Generator
 
 * [Data Generator](data-generator/data-generator.md)

16/umbraco-workflow/alternate-versions/alternate-versions.md

@@ -0,0 +1,46 @@
+---
+description: >-
+  Create additional draft versions of documents without impacting the 'main' draft version.
+---
+
+# Alternate Versions
+
+{% hint style="info" %}
+This feature requires a license. Learn more about [Workflow's licensing model](https://umbraco.com/products/umbraco-workflow).
+{% endhint %}
+
+Alternate Versions enables the creation of additional draft versions of documents. These can be created and updated without impacting the editing or publishing of the 'main' draft version.
+
+Versions are managed from the **Versions** workspace view on a document and inherit workflow permissions from the host document. Permissions to create, update, promote, and delete versions can be set per User Group.
+
+## Working with Alternate Versions
+
+- Ensure the User Group permissions are set to allow appropriate access.
+![Alternate Version permissions](images/alternate-version-permissions.png)
+- Navigate to the **Versions** Workspace View on a content item.
+![Versions Workspace View](images/versions-workspace-view.png)
+- Click the `Create` button to open a workspace modal containing a copy of the current draft.
+![Version workspace](images/version-workspace-editor.png)
+- Update and save the new version.
+- The new version appears in the collection view.
+![Versions collection](images/versions-collection.png)
+
+Editors can create multiple versions of a document and update these independently.
+
+An alternate version is not published directly. Instead, it is set as the current draft version.
+
+If the host document has an approval workflow configured, versions must be approved via the same workflow before being set to current.
+
+If the host has no workflow configured, versions can be set to current by any user with the `Promote` permission.
+
+When a version is promoted to be the current draft, it can be further edited before being published. Publishing can be via workflow approval or directly, depending on configuration and permissions.
+
+## Variant versions
+
+Alternate versions can vary by culture or segment. 
+
+To create a variant version:
+- Select the desired variant using the document variant selector.
+- Create a new version as outlined above.
+
+The collection in the workspace view will show only versions matching the current document variant.