Automated Minute Taking Process

[egekorkan]

We have recently started a discussion on automating the minute taking. When there is already not many people in a meeting, we lose a participant since they need to concentrate on taking minutes. So far we have only looked at the built-in Zoom service, which does not work well: Dave Raggett needs to be present, we cannot edit the minutes while they are being written, the minutes are just an email to Dave where he needs to work to make them usable.

We should evaluate other options: https://marketplace.zoom.us/apps?curatedCategory=ai-apps

Some requirements:

• Live text output to a text editor (so that we can contribute during the meeting)
• free to use or sponsored by a company or available to whole W3C

In TPAC, @msporny mentioned their custom tooling. That can be evaluated separately.

[msporny]

Here's a link to the custom tooling:

https://github.com/w3c-ccg/cg-archiver/

... and a configuration of that tooling to the W3C Credentials CG (and W3C Verifiable Credentials WG):

https://github.com/w3c-ccg/w3c-ccg-archiver

... and output from that meeting:

https://w3c.github.io/vc-wg/minutes/2026-02-04-ref.html

It uses Google Meet and Google Gemini to record/summarize meetings. It does not have live text output to a text editor (we thought we'd need it, but ended up not needing it... plus, too difficult for humans to keep up with the AI in realtime).

Hope that helps, happy to set something up for you guys if you want to take it for a spin... it's fully automated, so you just hold your meeting and the video recording and text transcription shows up a few hours later. You can then choose to edit/modify and then save to W3C-space.

[lu-zero]

We could give https://mistral.ai/news/voxtral-transcribe-2 a go, to have something fully hosted if we want to.