Merge pull request #5636 from Malith-19/update-workflow-docs

Update the workflow docs.

Author: sadilchamishka

en/asgardeo/docs/assets/img/guides/workflows/workflow-requests.png

@@ -1,4 +1,4 @@
-To view the workflow approvals, you need to navigate to the **Approvals** page under the **User Management** in the admin console or in the [My Account]({{base_path}}/guides/user-self-service/manage-approvals/). There, you will see a list of approvals that you can approve.
+To view the workflow approvals, you need to navigate to the **Approvals** page in the [My Account]({{base_path}}/guides/user-self-service/manage-approvals/). There, you will see a list of approvals that you can approve.
 
 ![Workflow approval page]({{base_path}}/assets/img/guides/workflows/workflow-approvals.png){: width="800" style="display: block; margin: 0; border: 0.3px solid lightgrey;"}
 

en/identity-server/next/docs/assets/img/guides/workflows/workflow-requests.png

@@ -1,6 +1,18 @@
+Revamped workflow-based approval framework designed to support long-running approval workflows for critical user 
+management operations.
+
 Workflows are a series of steps that require to complete a selected operation in the {{ product_name }}. These workflows
 should be configured by the administrators by defining the steps and the participants involved in each step.
 
+This new implementation enables organizations to design multi-step approval chains, where approvers can be assigned 
+based on roles or groups, reflecting their permission levels and responsibilities. Administrators can configure these 
+workflows through the Console, while users can review and act on approval requests seamlessly from the My Account portal.
+
+!!! note
+    This is a reimplementation of the previous workflow feature. It is not backward compatible with the older workflow 
+    configurations. Existing workflows must be redefined using the new model to take advantage of long-running approval 
+    capabilities.
+
 ### Create a workflow
 
 To create a workflow, visit the **Workflows** section in the admin console and go to the **Approval Workflows** section.

en/includes/guides/workflows/approve-workflow.md

@@ -1,5 +1,5 @@
 Workflow request page is located under the workflows section. It gives administrators full visibility into every workflow approval request across the tenant.  
-Administrators can use it to audit progress, and detect bottlenecks.
+Administrators can use it to check progress, and detect bottlenecks.
 
 ![Workflow request page]({{base_path}}/assets/img/guides/workflows/workflow-requests.png){: width="800" style="display: block; margin: 0; border: 0.3px solid lightgrey;"}
 
@@ -11,7 +11,7 @@ This page lists all the workflow requests that are the tenant. You can filter th
 - **Approved**: The workflow request is approved by the participant/s.
 - **Rejected**: The workflow request is rejected by a participant.
 - **Failed**: The workflow request has failed after the approval due to an error.
-- **Deleted**: The workflow request has been deleted by the administrator.
+- **Aborted**: The workflow request has been aborted by the administrator.
 
 ### View workflow request details