RFP Response Creator

🚀 RFP Response Creator is a SaaS application that automates professional Request for Proposal (RFP) responses.
Using AI, it extracts questions, generates answers from your knowledge base, and produces polished Word/PDF documents.
For venues, it includes a smart scheduling engine to assign rooms without conflicts.

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✨ Core Purpose

Save time and win more proposals by automating RFP responses:

• Detects questions in RFPs
• Drafts answers using your uploaded materials
• Assigns rooms intelligently (if using the optional venue mode)
• Exports professional, ready-to-send documents

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🧩 Key Features

1. AI-Powered Document Processing

• OCR integration for PDFs, Word, and images
• Multi-format support: .docx, .pdf, .png, .jpg, .jpeg
• Automatic text extraction for scanned docs

2. Intelligent Question Detection & Answering

• Finds questions automatically in RFPs
• Embeddings-based semantic search against your knowledge base
• AI-generated draft responses with manual editing

3. Venue Management System

• Upload & process capacity charts with AI
• Auto room assignment based on capacity, setup, and availability
• Prevents double-booking with conflict detection
• Supports 10 setups: Banquet, Conference, Theatre, Classroom, U-Shape, Boardroom, Hollow Square, Crescent Rounds, Reception, Square
• Smart re-calculation (respects existing assignments)

4. Template System

• Built-in Default and DefaultVenue templates
• Custom templates with dynamic tokens (e.g., [BUSINESS_NAME], [EVENT_NAME])
• Save, edit, and organize templates for reuse

5. Knowledge Base Management

• Upload documents and chunk content for semantic search
• Vector embeddings for accurate Q&A matching
• Token management for reusable snippets
• Group and categorize entries

6. Document Generation

• Professional .docx Word documents
• Auto-generated venue tables
• Export options: Word, PDF, CSV
• Clean formatting with consistent branding

7. Room Calculation Engine

• First-fit algorithm assigns smallest suitable room
• Time conflict detection
• Supports parent-child room grouping

8. Data Management

• Save/load configurations
• Local storage with backup/restore
• Import/export settings packages
• Automatic .zip compression for portability

9. User Interface

• Guided 4-step workflow
• Real-time AI processing updates
• Interactive grids for room assignments & responses
• Fully responsive design

10. Integration

• Supports GPT-4o, GPT-5, and future OpenAI models
• Secure API key management
• Logging system for debugging

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🔄 Workflow

1. Select Template – Built-in or custom
2. Upload RFP – Process documents with OCR
3. Review Q&A – Edit AI-detected questions and answers
4. Assign Venues – Smart room scheduling (venue mode)
5. Generate Document – Export Word/PDF/CSV

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🎯 Target Users

• Venue Managers – Hotels, conference centers, event spaces
• Sales Teams – Faster, more consistent responses
• Event Planners – Manage scheduling and capacity with ease
• Business Development – Standardize proposals and scale efforts

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📦 Tech Stack

• Blazor .NET 9
• Radzen Components (UI)
• OpenAI Integration (GPT-4o, GPT-5, etc.)
• Local + Cloud Data Management

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📸 Screenshots

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