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29 changes: 24 additions & 5 deletions src/content/pages/guidelines.mdx
Original file line number Diff line number Diff line change
Expand Up @@ -2,6 +2,11 @@
title: Speaker Guidelines
subtitle: Are you presenting a session at EuroPython this year? We can’t wait to see it!
---
import { Image } from 'astro:assets';

import speakerPhoto from "./images/speakerPhoto.jpg";
import posterPhoto from "./images/posterPhoto.jpg";
import helperPhoto from "./images/helperPhoto.jpg";

# Speaker Guidelines

Expand Down Expand Up @@ -72,19 +77,23 @@ best of all of us, and in the case you mistype your code may not work. We also a
backup of anything you need rather than relying on the internet: while we do have dedicated ethernet
cables on the podiums, Murphy has a special nose for materials needed during live sessions.

<div class="flex gap-4 max-w-[800px]" >
<Image src={speakerPhoto} alt="A speaker behind the podium" class="w-[60%] border-4 border-white rounded-lg shadow-lg" />
</div>

## Making your session accessible for everyone

We want everyone to feel welcome and comfortable at EuroPython. As such, it’s important that your
session is accessible for all of your audience members.

In order to make accessible slides, you can check the following guidelines. In general, please
In order to make accessible slides, you can check the [following guidelines](https://www.gov.wales/how-create-accessible-powerpoint-presentations). In general, please
consider the following:

* Use a simple, sans serif font with enough spacing between letters, with at least an 18-point font
size. Examples include Calibri, Franklin Gothic Book, Lucida Sans and Segoe UI.
* Use enough spacing between lines of text, and limit the amount of text per slide.
* Use high-contrast colours, but please avoid red-green combinations. Try to use an off-white or
cream background instead of bright white. This tool can help to select accessible colour
cream background instead of bright white. [This tool](https://github.com/alan-turing-institute/distinctipy) can help to select accessible colour
combinations.
* Avoid using images with text that might be hard to read.

Expand Down Expand Up @@ -132,6 +141,10 @@ there, they are likely to have just popped out, so don’t despair! Come back un
**Meeting Room 241** will be available as a Speaker Ready Room. There will be a monitor with an HDMI
cable if you want to check the set up for your presentation.

<div class="flex gap-4 max-w-[800px]" >
<Image src={posterPhoto} alt="People reading a poster" class="w-[60%] border-4 border-white rounded-lg shadow-lg" />
</div>

## Preparing for any technical difficulties

Even the best programmes can fail (we know this better than anyone!), and in a high pressure
Expand Down Expand Up @@ -187,6 +200,10 @@ time, your final number of attendees is likely to be smaller than this.
| South Room 223+224 | 30 |
</div>

<div class="flex gap-4 max-w-[800px]" >
<Image src={helperPhoto} alt="A tutor helping a tutorial attendee at their laptop" class="w-[60%] border-4 border-white rounded-lg shadow-lg" />
</div>

## Specific advice for tutorials

Please note that tutorials are intended to be a hands-on experience for the attendees, rather than a
Expand All @@ -199,9 +216,11 @@ Please keep in mind that if attendees need to download materials for your tutori
give them a heads up at least a couple of days prior. Bandwidth will be limited, and many public
resources have some kind of rate limiting set up.

If you will need helpers for your session, please add them to your session in Pretalx or contact the
Programme Committee ([email protected]) ahead of the conference, as we’ll need to create
tutorial tickets for them.
If you will need helpers for your session, please add them to your session in Pretalx and contact the
Programme Committee ([email protected]) ahead of the conference, as we’ll need to give them
something for them to be able to attend the tutorials (in case they don't have
tutorial tickets). In the case they do have tutorial tickets, let us know
anyway.

To keep a more relaxed learning atmosphere there will be no video recording of your tutorial. Please
note that this also means that participants cannot scroll back if they miss something, so if in
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