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seattleplus merged 1 commit into from
Jul 15, 2026
Merged

Add Community Policies rules and proposals #348

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46 changes: 46 additions & 0 deletions templates/Pages/rules.php
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Original file line number Diff line number Diff line change
Expand Up @@ -43,6 +43,17 @@
?>
</b>
</li>
<li>
<b>
<?php
echo $this->Html->link(__('Submission Data Handling Policy'), [
'controller' => 'pages',
'action' => 'display',
'rules-data-handling'
]);
?>
</b>
</li>
</ul>

<h3>Steering Committee Rules</h3>
Expand Down Expand Up @@ -118,6 +129,32 @@
</li>

</ul>

<h3>Community Policies</h3>
<ul>
<li>
<b>
<?php
echo $this->Html->link(__('Code of Conduct Policy'), [
'controller' => 'pages',
'action' => 'display',
'rules-code-of-conduct'
]);
?>
</b>
</li>
<li>
<b>
<?php
echo $this->Html->link(__('Messaging Policy'), [
'controller' => 'pages',
'action' => 'display',
'rules-messaging'
]);
?>
</b>
</li>
</ul>
</div>

<div class="content">
Expand Down Expand Up @@ -146,6 +183,15 @@
<li>
<a href="/files/io500-list-split-proposal.pdf">List Split Proposal (Incorporated)</a>
</li>
<li>
<a href="/files/io500-messaging-policy-proposal.pdf">Messaging Policy Proposal (Incorporated)</a>
</li>
<li>
<a href="/files/io500-submission-data-handling-policy-proposal.pdf">Submission Data Handling Policy Proposal (Incorporated)</a>
</li>
<li>
<a href="/files/io500-code-of-conduct-policy-proposal.pdf">Code of Conduct Policy Proposal (Incorporated)</a>
</li>
</ul>
</div>

81 changes: 81 additions & 0 deletions templates/Pages/rules_code_of_conduct.php
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@@ -0,0 +1,81 @@
<?php $this->assign('title', 'Code of Conduct'); ?>

<nav id="breadcrumb">
<p>YOU ARE HERE</p>

<?php
$this->Breadcrumbs->add(__('HOME'), ['controller' => 'submissions', 'action' => 'latest']);
$this->Breadcrumbs->add(__('RULES'), ['controller' => 'pages', 'action' => 'display', 'rules']);
$this->Breadcrumbs->add(__('CODE OF CONDUCT'), ['controller' => 'pages', 'action' => 'display', 'rules-code-of-conduct']);

echo $this->Breadcrumbs->render([], ['separator' => ' / ']);
?>
</nav>

<div class="content">
<h2>The IO500 Foundation Steering Committee Rules - Version 2.0</h2>

<h3>Code of Conduct Policy</h3>

<p>
The IO500 Steering Committee is committed to making the IO500 community a pleasant and harassment-free experience for everyone. We welcome all participants and do everything we can to foster an open, inclusive, and healthy environment.
</p>

<h4>Positive Engagement</h4>

<p>
We encourage behaviors that strengthen our community, such as:
</p>

<ul>
<li>
<b>Practicing empathy:</b> Treating others with genuine kindness.
</li>
<li>
<b>Respecting diversity:</b> Valuing differing opinions, viewpoints, and lived experiences.
</li>
<li>
<b>Constructive feedback:</b> Giving and gracefully accepting honest input.
</li>
<li>
<b>Accountability:</b> Apologizing for mistakes, making amends, and learning from the experience.
</li>
<li>
<b>Community-first mindset:</b> Prioritizing the collective well-being over individual interests.
</li>
</ul>

<h4>Unacceptable Behavior</h4>

<p>
The following actions are strictly prohibited:
</p>

<ul>
<li>
<b>Sexualized content:</b> Use of sexualized language, imagery, or unsolicited advances.
</li>
<li>
<b>Hostility:</b> Trolling, insulting comments, or personal and political attacks.
</li>
<li>
<b>Harassment:</b> Any form of public or private harassment.
</li>
<li>
<b>Privacy violations:</b> Sharing others' private information without explicit permission.
</li>
<li>
<b>Unprofessionalism:</b> Any conduct deemed inappropriate for a professional setting.
</li>
</ul>

<p>
This code applies within all IO500 community spaces, including (but not limited to) community meetings, BOFs, email, Slack, and social media platforms. Any violation of the code should be forwarded to the IO500 Steering Committee, which will investigate thoroughly and take action if deemed appropriate. Actions may include, but are not limited to, warnings, removal from IO500 community spaces, and banishment from submitting to IO500 for a period of time (or even indefinitely).
</p>

<h4>Changes to This Policy</h4>

<p>
The IO500 reserves the right to update this policy periodically. If significant changes are made, we will notify the community via a prominent notice on primary communication channels.
</p>
</div>
92 changes: 92 additions & 0 deletions templates/Pages/rules_data_handling.php
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Original file line number Diff line number Diff line change
@@ -0,0 +1,92 @@
<?php $this->assign('title', 'Submission Data Handling'); ?>

<nav id="breadcrumb">
<p>YOU ARE HERE</p>

<?php
$this->Breadcrumbs->add(__('HOME'), ['controller' => 'submissions', 'action' => 'latest']);
$this->Breadcrumbs->add(__('RULES'), ['controller' => 'pages', 'action' => 'display', 'rules']);
$this->Breadcrumbs->add(__('SUBMISSION DATA HANDLING'), ['controller' => 'pages', 'action' => 'display', 'rules-data-handling']);

echo $this->Breadcrumbs->render([], ['separator' => ' / ']);
?>
</nav>

<div class="content">
<h2>The IO500 Foundation Steering Committee Rules - Version 2.0</h2>

<h3>Submission Data Handling Policy</h3>

<p>
IO500 values your privacy. This policy describes how we collect, use, and disclose information obtained via the IO500 submission website.
</p>

<h4>Information We Collect</h4>

<p>
When you register for an account and submit to the IO500, we may collect:
</p>

<ul>
<li>
<b>Identity and Contact Data:</b> Name and email address. This information is only accessed by the IO500 Steering Committee (and other committee members such as the website chair) for use in contacting submitters on matters related to the IO500 benchmark.
</li>
<li>
<b>Submission Data:</b> All related submission data that is voluntarily entered for a submission. This information includes (but is not limited to):
<ul>
<li>Institution</li>
<li>Vendor</li>
<li>All relevant server, storage, network details</li>
<li>All relevant software details</li>
<li>IO500 execution script</li>
<li>IO500 execution output score information</li>
</ul>
</li>
</ul>

<h5>Submission Data Handling</h5>

<p>
All submission data is published on the IO500 website (or other utilized sites such as GitHub) and is fully available to the public with no barrier to access.
</p>

<p>
IO500 retains world-wide, irrevocable, non-exclusive, and royalty-free permission to use, reproduce, and modify the submission data as part of list publication, data retention and backup, research, publication, and other uses.
</p>

<h4>Data Retention and Security</h4>

<ul>
<li>
<b>Retention:</b> All data is kept for as long as a submission exists on any one of the IO500 lists. For technical reasons, the IO500 git repository log may contain Submission Data forever.
</li>
<li>
<b>Security:</b> All reasonable safeguards are employed (e.g., authentication) to protect access to all Identity and Contact Data as well as ensure all Submission Data is not maliciously tampered with or altered.
</li>
</ul>

<h4>Data Update and Removal</h4>

<p>
At any time, a submitter (or an official contact of the institution acting on behalf of the submitter) may request anyone of the following:
</p>

<ul>
<li>
<b>Access/Correction:</b> Update Identity, Contact, and Submission data.
</li>
<li>
<b>Erasure:</b> Removal of Identity, Contact, and Submission data.
</li>
</ul>

<p>
All requests will be answered by the IO500 Steering Committee within a reasonable time period. Ideally, the requester is identified by the name and email address of the original submission. If the original submitter is no longer available, and either the institution or vendor seeks to update/remove information, please contact the IO500 Steering Committee (committee@io500.org) to work on first updating the Identity and Contact information to the person that will request the updates.
</p>

<h4>Changes to This Policy</h4>

<p>
The IO500 reserves the right to update this policy periodically. If significant changes are made, we will notify the community via a prominent notice on primary communication channels.
</p>
</div>
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