Meeting Minutes 2025‐09‐04

Introductions

• Eric Phetteplace
• Trip Kirkpatrick
• Esmé Cowles (Esmé is the documentarian and liaison with Local Planning Committee if we have questions)
• Kim Shepherd
• Mike Paulmeno
• one other volunteer signed up in the wiki, Eric will reach out to them

Minutes

• Meeting minutes in Github wiki (may want to trim these each year when we copy the site)
• Don't expect to meet a lot, since we have mostly worked asynchronously via Github and Slack

Committee Work

• Maintaining the conference website, a Jekyll site hosted in Github pages: https://github.com/code4lib/2026.code4lib.org/
• Instructions in README should work for setting up the site locally
• Wiki has documentation about the site and process for updates: https://github.com/code4lib/2026.code4lib.org/wiki/
• Most of the content is in the _data directory which powers dynamic features in the Jekyll site
• A lot of the content is provided by various committees in the form of CSV files for the schedule, which get turned into Markdown posts (one for each talk, workshop, etc.)
• Areas for improvement: making the main config file (_data/conf.yml) more modular, getting a standard set of tooling for converting CSV data to Markdown posts.

Issue/PR review

• We probably don't need to have Google Analytics, and it's maybe not worth the effort to setup and add a cookie banner, etc.
• Turning off sponsorship details display until it's reviewed for this year.
• Where are quotes from home page coming from? https://github.com/code4lib/2026.code4lib.org/blob/main/_data/testimonials.yml — haven't really been updated recently.
• Potential platform to investigate for next year: https://www.drupal.org/project/event_platform — we would need to figure out hosting, and how to share the work between multiple people so it wouldn't just be one person's burden. But having an integrated call-proposal-voting-scheduling system would be great.