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Move to projectbot for automatic labelling of issues and PRs #671

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Move to projectbot for automatic labelling of issues and PRs #671

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0e340ea
Move to projectbot for automatic labelling of issues and PRs
rockdaboot Jun 12, 2025
8bb5a8d
Target board changed to 1511
rockdaboot Jun 12, 2025
ffdf3c0
Use github/issue-labeller
rockdaboot Jun 12, 2025
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95 changes: 95 additions & 0 deletions .github/project-bot.yml
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Original file line number Diff line number Diff line change
@@ -0,0 +1,95 @@
# Project Bot Configuration for APM AWS Lambda Extension
# This configuration automates project management for issues and pull requests

# Define project configuration
project:
# Target project URL
url: "https://github.com/orgs/elastic/projects/1511"

# Rules for automatically managing issues and pull requests
rules:
# Rule for new issues
- name: "New Issues"
condition:
- type: "issue"
action: "opened"
actions:
- type: "add_to_project"
column: "To Do"

# Rule for new internal pull requests
- name: "New Internal PRs"
condition:
- type: "pull_request"
action: "opened"
author_association: ["MEMBER", "COLLABORATOR", "OWNER"]
actions:
- type: "add_to_project"
column: "In Progress"

# Rule for new community pull requests
- name: "New Community PRs"
condition:
- type: "pull_request"
action: "opened"
author_association: ["FIRST_TIME_CONTRIBUTOR", "CONTRIBUTOR", "NONE"]
actions:
- type: "add_to_project"
column: "Community Review"

# Rule for when PRs are ready for review
- name: "Ready for Review"
condition:
- type: "pull_request"
action: "ready_for_review"
actions:
- type: "move_to_column"
column: "Review"

# Rule for when PRs are converted to draft
- name: "Draft PRs"
condition:
- type: "pull_request"
action: "converted_to_draft"
actions:
- type: "move_to_column"
column: "In Progress"

# Rule for closed issues and PRs
- name: "Completed Items"
condition:
- type: "issue"
action: "closed"
- type: "pull_request"
action: "closed"
merged: true
actions:
- type: "move_to_column"
column: "Done"

# Rule for items with specific labels
- name: "Bug Issues"
condition:
- type: "issue"
labels: ["bug"]
actions:
- type: "add_to_project"
column: "Bug Triage"

- name: "Enhancement Requests"
condition:
- type: "issue"
labels: ["enhancement", "feature-request"]
actions:
- type: "add_to_project"
column: "Backlog"

# Columns that should exist in the project
columns:
- "To Do"
- "In Progress"
- "Review"
- "Community Review"
- "Bug Triage"
- "Backlog"
- "Done"
41 changes: 21 additions & 20 deletions .github/workflows/labeler.yml
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Original file line number Diff line number Diff line change
@@ -1,17 +1,20 @@
name: "Issue+PR Labeler"
name: "Project Bot"
on:
issues:
types: [opened]
types: [opened, edited, closed, reopened, labeled, unlabeled]
pull_request_target:
types: [opened]
types: [opened, edited, closed, reopened, labeled, unlabeled, ready_for_review, converted_to_draft]
project_card:
types: [created, moved, deleted]

permissions:
contents: read
issues: write
pull-requests: write
repository-projects: write

jobs:
triage:
project_bot:
runs-on: ubuntu-latest
steps:
- name: Get token
Expand All @@ -24,14 +27,24 @@ jobs:
{
"members": "read",
"organization_projects": "write",
"issues": "read"
"issues": "write",
"pull_requests": "write",
"repository_projects": "write"
}

- name: Run Project Bot
uses: philschatz/project-bot@v1
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This project has not been updated for the last 6 years:

I'd say we should not use it

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You are right. Not sure what i looked at, but remember changes in the last weeks. My fault.

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Still looking for precedence, to not having to reinvent the wheel. Any suggestions?

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Some other teams use:

However, It's being a while since I have looked at the state, I know for the labeler Sylvain has been recently improving it

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Using the github/issue-labeler now.

with:
github-token: ${{ steps.get_token.outputs.token }}
config-path: .github/project-bot.yml

- name: Add aws-λ-extension label
uses: github/issue-labeler@c1b0f9f52a63158c4adc09425e858e87b32e9685 # v3.4
with:
repo-token: "${{ secrets.GITHUB_TOKEN }}"
repo-token: "${{ steps.get_token.outputs.token }}"
configuration-path: .github/labeler-config.yml
enable-versioned-regex: 0

- name: Check team membership for user
uses: elastic/get-user-teams-membership@5fa8d08135326e44d74d0ec4ef8705d8e36df12d # 1.1.0
id: checkUserMember
Expand All @@ -42,23 +55,11 @@ jobs:
apmmachine
dependabot
GITHUB_TOKEN: ${{ steps.get_token.outputs.token }}
- name: Show team membership
run: |
echo "::debug::isTeamMember: ${{ steps.checkUserMember.outputs.isTeamMember }}"
echo "::debug::isExcluded: ${{ steps.checkUserMember.outputs.isExcluded }}"

- name: Add community and triage labels
if: steps.checkUserMember.outputs.isTeamMember != 'true' && steps.checkUserMember.outputs.isExcluded != 'true'
uses: github/issue-labeler@c1b0f9f52a63158c4adc09425e858e87b32e9685 # v3.4
with:
repo-token: "${{ secrets.GITHUB_TOKEN }}"
repo-token: "${{ steps.get_token.outputs.token }}"
configuration-path: .github/community-label.yml
enable-versioned-regex: 0
- name: Assign new internal pull requests to project
uses: elastic/assign-one-project-github-action@2573c8fb01aadfde8f5b653eea21dd24569ca831 # 1.2.2
if: (steps.checkUserMember.outputs.isTeamMember == 'true' || steps.checkUserMember.outputs.isExcluded == 'true') && github.event.pull_request
with:
project: 'https://github.com/orgs/elastic/projects/454'
project_id: '5882982'
column_name: 'In Progress'
env:
MY_GITHUB_TOKEN: ${{ steps.get_token.outputs.token }}