Add meeting minutes template

docs/community/monthly-meeting.rst

@@ -18,3 +18,10 @@ receive email notifications contact Mariatta in the Discord server.
 By participating in meetings, you are agreeing to abide by and uphold the
 `PSF Code of Conduct <https://policies.python.org/python.org/code-of-conduct/>`_.
 Please take a second to read through it!
+
+
+Minutes template
+----------------
+
+.. literalinclude:: ../include/minutes-template.md
+  :language: md

docs/conf.py

@@ -20,11 +20,12 @@
 # The master toctree document
 master_doc = "index"
 
-# Patterns to exclude during source file detetection
+# Patterns to exclude during source file detection
 exclude_patterns = [
     "_build",
     "Thumbs.db",
     ".DS_Store",
+    "include/minutes-template.md",
 ]
 
 # Minimum Sphinx version as a string

docs/include/minutes-template.md

@@ -0,0 +1,63 @@
+# Documentation Community Team Meeting (MONTH DAY, YEAR)
+
+:::info
+- **Date:** YYYY-MM-DD
+- **Time:** [XX:00 UTC](https://arewemeetingyet.com/UTC/YYYY-MM-DD/XX:00/Docs%20Meeting)
+- **This HackMD:** <https://hackmd.io/@encukou/pydocswg1>
+- [**Discourse thread**](https://discuss.python.org/t/XXXXXX)
+- [**Past Meeting reports**](https://docs-community.readthedocs.io/monthly-meeting/) (the latest one might be an [**unmerged PR**](https://github.com/python/docs-community/pulls))
+- **Calendar event:** (send your e-mail to Mariatta for an invitation)
+- **How to participate:**
+  -  We are using Discord: <https://discord.gg/wESBgA6Y?event=1389130476555337908>
+  -  See the [documentation](https://docs-community.readthedocs.io/community/monthly-meeting.html)
+     for more information.
+:::
+
+By participating in this meeting, you are agreeing to abide by and uphold the
+[PSF Code of Conduct](https://www.python.org/psf/codeofconduct/).
+Please take a second to read through it!
+
+Example topics for discussion:
+
+* Python project documentation: *relating to `docs.python.org`, docs translations,
+  `peps.python.org`, `devguide.python.org`, and so on.*
+* 'Internal' items: *for and about the Community or Working Group*
+* PEP workflow
+* Follow-ups from previous meetings
+
+
+## Roll call
+
+(Name / `@GitHubUsername` *[/ Discord, if different]*)
+
+
+## Introductions
+
+> If there are any new people, we should do a round of introductions.
+
+
+## Reports and celebrations
+
+> 60 second updates on things you have been up to, questions you have, or
+> developments you think people should know about. Please add yourself, and if
+> you do not have an update to share, you can pass.
+
+> This is a place to make announcements (without a need for discussion). This is
+> also a great place to give shout-outs to contributors! We'll read through
+> these at the beginning of the meeting.
+
+- [Name] Thing
+
+
+## Discussion
+
+- [Name] Topic
+
+
+## Next meeting
+
+The docs team generally meets on the first Tuesday of even months around
+19:00-ish UTC and odd months around 16:00-ish UTC.
+
+We have a recurring Google Calendar event for the meeting.
+Let Mariatta know your email address and she can invite you.