A simple desktop application designed for professors and academic staff to create professional-looking weekly schedule PDFs for office hours, classes, and meetings.
- Easy Event Entry: Add events with title, day, time range, location, and color
- Flexible Time Formats: Supports various time inputs (12-hour AM/PM, 24-hour, with or without minutes)
- Color-Coded Events: Choose from preset colors or select custom colors
- Professional PDF Output: Generates clean, printable schedules in landscape format
- Customizable Options: Select which days to include and set end times
- User-Friendly Interface: Simple point-and-click operation with no technical expertise required
Windows Download: schedule_generator.exe (44 MB) MacOS Download: schedule_generator.zip (43 MB)
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For MacOS, use the Archive Utility to decompress the ZIP file.
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Move the executable to your Desktop or somewhere convenient.
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It is slow to load on Mac. Too bad :/
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No Installation Required: The application runs directly from the executable (or it just crashes, idk)
Note: Windows may show a security warning for downloaded executables. Click "More info" then "Run anyway" if prompted.
- Event Title: Enter the name of your class, meeting, or office hours
- Day: Select from Monday through Friday
- Start/End Time: Enter times in any of these formats:
9:30 AMor2:15 PM(12-hour format)09:30or14:15(24-hour format)9 AMor2 PM(hour only)
- Location: Add room number or building (optional)
- Color: Choose a preset color or select "Custom" for your own color
- Click Add Event
- View Events: All added events appear in the list below the entry form
- Delete Events: Select an event from the list and click "Delete Selected"
- Edit Events: Delete and re-add events to make changes
- Select Days: Check which days to include in your schedule (Monday-Friday)
- Set End Time: Choose when your schedule should end (6 PM - 11 PM)
- Add Your Name: Enter your name or title for the schedule header
- Click Generate PDF Schedule
- Choose where to save your PDF file
The application accepts various time formats for your convenience:
| Format | Example | Notes |
|---|---|---|
| 12-hour with minutes | 9:30 AM, 2:15 PM |
Standard format |
| 12-hour without minutes | 9 AM, 2 PM |
For hour-only times |
| 24-hour with minutes | 09:30, 14:15 |
Military/international time |
| 24-hour without minutes | 9, 14 |
Simple hour format |
- Office Hours: Use consistent colors for office hours vs. classes
- Recurring Events: Add the same event multiple times for different days
- Room Numbers: Include building abbreviations (e.g., "CS 301", "Library 2A")
- Break Times: Add lunch or break blocks to show availability
- Print Quality: PDFs are optimized for both screen viewing and printing
- Professional Layout: Clean, easy-to-read schedule format
- Landscape Orientation: Maximizes space for event details
- Time Grid: Clear hourly divisions from 8 AM to your selected end time
- Color-Coded Events: Each event displays in your chosen color
- Header Information: Includes semester and your name/title
- Footer Note: Automatically adds "Please knock if door is closed during office hours"
- Operating System: Windows 10 or later or MacOS 15.6.1 or later
- Dependencies: None (all required components are bundled)
- File Size: 43 KB
- Python Version: Built with Python 3.12.6
Q: The application won't start
- Try right-clicking and selecting "Run as administrator"
- Windows: Check that Windows Defender isn't blocking the file
- MacOS: Idk man
Q: Time format error
- Use the examples above as a guide
- Make sure start time is before end time
- Avoid special characters in time entries
Q: PDF won't generate
- Ensure you have at least one event added
- Check that you have write permissions to the save location
- Try saving to your desktop or Documents folder
Q: Colors don't appear correctly
- Custom colors require clicking "Custom" and selecting from the color picker
- Preset colors should work automatically