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Go to setup and create an entity. Then create members and meeting groups for that entity.
Example:
Entity: My council
Members: Cr Member One, Cr Member Two, Cr Member Three
Meeting groups: Full council, Committee One, Committee Two
All members start here, in alphabetical order of last name.
Members who have signalled their wish to speak are listed here.
The meeting chair can see who is next to speak.
Members can be re-ordered by pressing the control at the top of the list and moving rows.
Shows the members who have previously spoken in the debate and the member currently speaking. Moving a member from one list another Either swipe the member name or press the arrow. A member in the Speaking List cannot be moved between lists once the timer for the member is started.
This app is based on the rule that speakers in a debate to a motion only speak once. A speaker may propose an amendment to a motion being debated. All members, whether they have already spoken to the main (original) motion or not, may speak to the amendment. Once the amendment is dispensed with, only those speakers who have not already spoken to the main motion may continue to speak to it. If your meeting rules allow speakers to speak more than once, and you wish to time a speaker who has already spoken once, long-press on the speaker (right-click if using Mac app) and select the menu option to speak again.
If the member who is speaking moves an amendment, long press the member when finished speaking to commence a debate on the amendment (right-click if using Mac app). All other members may speak to the amendment and are returned to the Remaining list. Long press (right-click on Mac app) the final speaker to the amendment to close the amendment debate. The main debate resumes. Those members who have not already spoken in the main debate may speak.
There is a clock at the top of the screen. Pressing the full screen button shows a larger clock. Both clocks are synced. They display the same timing action. When you press the play button next to a speaker's name, the play button is replaced by a clock.
Press the play button for the top clock when the speaker commences. The stop button stops the timer and when the play button is pressed again it starts from zero. The pause button pauses the timer and when the play button is pressed again it resumes from where it was paused. To retain a display of each speaker's time, press the play button next to the speaker's name. When the speaking has finished speaking, press the stop button. The clock next to the speaker's name retains the time and is disabled so it cannot be restarted.
When a meeting group comes together to have a meeting, we call this a 'meeting event'. For the purposes of this app, a meeting event includes the name of the entity, the name of the group that is meeting (the 'meeting group'), the members of the meeting group and the date and time of the meeting.
You can record and save all debates that take place at a meeting event as below.
Create the meeting event
• Go to 'Setup'
• Select the 'Events' tab
• Select the 'Entity'
• Select the 'Meeting group'
• Press the 'Add' button
• Set the date and time, press 'Save'
Setup the meeting to record the meeting event
• Go to 'Speakers' (the main window for tracking speakers at a meeting)
• Press 'Meeting setup'
• Ensure 'Entity' and 'Meeting group' are correct
• Enable 'Record speaking times for this meeting'
• Select the 'Meeting event' from the pop-up
• Press Done
Note: the pop-up will display only the meeting events for the selected Entity / Meeting group A red recording icon will now be visible.
Record the meeting event
Press the pencil icon at the top of the 'Spoken / Speaking' table to add a note for the current debate,
for example to identify which item in the agenda the debate relates to.
After each debate is completed, press the 'Save this debate' button to save the debate and start a new one.
When the meeting event is over, press 'Save this debate' followed by "End this meeting".
Add an entity and give it a name. You can also edit the name of an existing entity.
Select an entity and add members, or edit existing members.
Select an entity and add meeting groups. For each meeting group assign members from the entity's members. You can also edit existing meeting groups.
Select an entity and a meeting group and create a meeting event which can be used when recording debates. You can also edit existing events.
Select an entity and meeting group to view reports of meeting events that have been recorded. Select a report to view it. You are able to airdrop it, email it, save it, print it or open it in another app.
Source code: https://github.com/wrmack/SpeakerTracker
Developer: Warwick McNaughton, warwick.mcnaughton@gmail.com
The app does not use personal information for any purpose other than the purpose of tracking speakers at meetings and keeping a record of this. The personal information used for tracking speakers comprises members' names and speaking times. This information is normally part of the record of a formal meeting.