Help cwmarchive

Archive Messages

Overview

The Archive Messages utility provides bulk-unpublishing of older messages based on a configurable timeframe. This is not deletion -- archiving preserves all data while removing content from public display. Archived messages can be restored at any time.

How to Access

Components -> Proclaim -> Administration, then select the Archive tab.

Three-Step Process

Step 1: Set the Timeframe Number

Enter how far back to keep messages published (e.g., 6).

Step 2: Choose the Interval

Interval	Example (with "6")	Effect
Years	6 years	Archives published messages older than 6 years
Months	6 months	Archives published messages older than 6 months
Days	6 days	Archives published messages older than 6 days

Step 3: Click Archive

Only currently published messages with a study date older than the specified timeframe are affected. Already unpublished, archived, or trashed messages are unchanged.

Restoring Archived Content

1. Go to Components -> Proclaim -> Messages
2. Set the Status filter to Archived or Unpublished
3. Select the messages to restore
4. Click Actions -> Publish

Use Cases

• Improve performance by reducing active content
• Focus visitor attention on recent messages
• Seasonal content cleanup
• Preparing for site migrations

Auto-Archive

Component Options includes an archive_auto setting for scheduled automatic archiving.

Tips

• Create a backup first before archiving large numbers of messages. See Help-cwmbackup.
• Associated media files, teachers, and series links are preserved -- only the publishing state changes.
• Consider podcast feeds before archiving: archived messages will not appear in active feeds.

Related

• Help-cwmbackup -- Backup & Restore utility
• Help-messages -- Messages list (view and restore archived messages)
• Help-admin -- Admin Center