Nomination Partner Submission

In order to nominate material(s) to be digitized and added to the California Revealed collection, the partner must submit the California Revealed 2020/2021 Application form along with basic metadata for each record:

• Main Title

• Call Number or Temporary Identifier

• Created Date

• Creator

• Significance

• Description

• Copyright Statement

• Media Type

• Condition

• Format

• Extent (number of pages/parts/tapes/reels)

• Extent (dimensions) - for print materials

Encouraged:

• Generation

• Extent (duration) - for audiovisual materials

In order to maximize discoverability, we also strongly encourage:

• Item Annotations

• Subject Topics and Entities

• Spatial and Temporal Coverage

• Genre

"Unknown" is accepted as a value for any of these fields. For a full list of all fields and their definitions, see metadata guidelines for still images and text objects and for audiovisual objects.

We are encouraging partners to submit nominations directly into the Repository for small batches of nominations. However, if they have large batches of nominations, we are encouraging partners to use this spreadsheet form, which includes all fields with the required fields highlighted in pink. Partners email the completed spreadsheet to CA-R, team@californiarevealed.org, and the Production Stream Managers will review the sheet and import the metadata into the Repository.

The project's selection criteria include:

• Statewide and/or local historical significance that contributes to an understanding of the history of California and its people.

• Availability of description for the nominations. 

• Intellectual property rights in the public domain, held by the owning institution, or secured from the rights holder, when possible.

• Evidence of collaboration among community heritage organizations.

• Technical limitations of equipment to digitize original sources.

• Cost of digitization relative to available project funding 

There is no nomination limit. A record can represent a single object (e.g., an individual photograph, a video recording, a digital file) or a record can represent multiple parts or pages (e.g., a folder of images described at the folder level and pertaining to one subject, an oral history consisting of several tapes, a book of many pages). We are asking partners to nominate newspapers and other serial publications as a single title, or run. 

We prefer to digitize on a collection - or series - level, and mixed collections are welcome. We are asking partners to nominate all items in a collection or series for consideration in order to keep collections together. 

If demand exceeds available funds, partial awards may be given, and nominations deferred to the next grant cycle. The goal is to give every applicant an award, assuming they've met the selection criteria, with preference given to new partners, as well as to collections that reflect communities that traditionally have been underrepresented in the historical narrative of California.

Nomination Overview, Nomination: Partner Inquiry, Nomination: Partner Submission, Nomination: Normalizing Metadata, Nomination: Review Process